Hot Springs Village - Townhouse Owners News, Information and Commentary.

Hsv Townhouse Assn. Standards, Control & Capital Improvements Committee - Meeting Minutes May 7th, 2009

2009-05-30T21:49:00.000-05:00

Hsv Townhouse Assn. Standards, Control & Capital Improvements Committee

Meeting Minutes May 7th, 2009

Representatives Present:

Sheila – DeSoto, Dale Milford – Guadalajara, Joyce Hale – Magellan, Bobbie Wilson – Coronado,

Betty Delong – Madrid, Elizabeth Wedel – Castellon, Judy Hevener – Valencia, Judy Hevener – Valencia, Ann Hoffman – Madrid, Sue Davis – DeSoto and John Burnett – Board Representative

Call to Order

Prioritized list of court needs

Erosion

Blown leaves in common areas

Rock in Shady Areas that will not grow grass

Create Bin Numbers for each Corral and Stenciled Rules & Regulations for Corrales

Sidewalk & Step Repair

Standardized Fences

Replacement of Trash Corrales

Acoustics in Meeting Room

Project for Window Treatment

Animal Pick-Up

Erosion

Sheila Hill has contacted some folks on this issue & has started the project.

It was brought up that we need to do something to keep the soil from eroding more so that we can nip the Erosion problem in the future. Needed is a ground cover that would work for all areas. Putting rocks down doesn’t keep the ground in place, it just washes out from below. Maybe several members can try experimenting with some ground covers to see what works. Maybe Mr. Daniels will have some ideas.

Blown leaves in common areas

This should be started in late summer to keep on top of this so the THA and POA workers don’t blow the leaves into the common areas and especially the lakes.

Rock in shady areas that will not grow grass

This should actually be headed up by each SCC member. Please review your courts and determine which areas have the problem and see if we have to have another option. This could fall under erosion, so vegetation might be used, rather than rock, to keep more erosion from happening.

Create bin numbers for each corral and stencil rules/regulations for corrals

Sheila and Barbara will assign the trash cans as they are stenciled. New rules & regulations need to be presented on something durable.

Sidewalk and step repair (under Glenn)

Sheila thinks this should be reported by everyone, but will Glenn will make the final decision, considering financial restraints.

Standardize Fences

DeSoto Courts has several fences that are different types and colors. It was discussed whether these, plus decks, should be standardized. Since the decks would have to be paid for by the homeowner this committee would only deal with the common property fences.

Replacement of Trash Corrals

This will be determined by the manager and the court representative. The cost for new wooden corals, compared to the cement would only save about $200 per corral. However cement corrals last a lifetime, while wooden bins have a life span of about 15 years. So the board did not approve the committees request to use wood.

Acoustics in Meeting Room

President Floyd Jordan knows a person, who is knowledgeable in this area, that he was going to work with on this. John Burnett is going to check with him on this. Maybe just a large carpet around the meeting area would make a difference. Also Baffles were discussed, but are very expensive. A church at Callela and Barcelona had similar problems and has resolved it. Dale Milford will talk to them about it.

DeSoto Courts Ballot Counting – May 22nd 9am. Volunteers needed.

Erosion

Sheila plans to set up an appointment with Melvin Daniels of the Garland County Coop Extension Service when weather permits. He wants to help us and work with Glenn. They will look at the worst areas. It’s a free service, and Sheila will let everyone know when the meeting time and date has been set. Madrid Court would like to be included in this.

Requested Court Reports

Several people requested Court Reports going back to 2008. Barbara was ask how long it would take to produce these. It took her about 4 hours to set them up and about 15 minutes putting them together. Not a bad amount of time, but when requesting them, association members should try to ask during the slower months, not during the busy summer months. Reports were exactly what is needed. They show daily expenses which could help each court determine how funds are managed and used. Reports would enable us to see where constant repairs are being done and suggest other solutions and also catch repairs reported incorrectly. This would give the representatives the information to discuss with owners how their funds are being used. John Burnett agreed this should be done.

It was also suggested that for work of more than $500 the court rep should be notified ahead of time. This could cause delays on Glenn’s projects. Maybe this should be on a court basis, but for now keep it between the court representative and the manager.

Monthly Daily Transactions by court

A Motion was made by Judy Hevener and Joyce Hale, subject to board approval, that the THA Office print out a monthly report that shows Daily Transactions by Court, to be provided to the Standards and Control Committee members at their monthly meeting. It was seconded, and all members voted for the motion, no nays. John Burnett said there would likely be a lag in the dates due to the committee’s meeting time being at the beginning of each month.

Trash Cans

Barbara has ordered an additional 150 Trash Cans. As soon as they arrive, volunteers should begin stenciling.

Approved Color Books

Each court should have a complete book of approved colors made available to the painters comes in. Sheila has completed DeSoto Courts and will help anyone who needs assistance in putting this together. The should be completed as soon as possible.

Painting & Clean Up

Committee members need to get their list for needed cleanup & painting in to the Townhouse office so letters can be sent out.

Secretary of this Committee

It was brought to the attention of the Committee that current Secretary Ida Ferree can no longer participate, since she is now on the Board of Directors. Sue Davis has been appointed the new Secretary.

Regarding Improvements,

Sheila suggested we start thinking out side the box. Other areas have meetings within courts to talk about major improvements and pay for them as a special assessment, but pay only a minimal expense monthly. Maintenance contracts are managed on a 3-year term, projects that courts want would need to be figured in extra. This would have solved possibly the issues going on in DeSoto Courts. Court representatives need to start thinking about ways we can handle these types of large projects, considering the costs & headaches of collecting and managing these types of expenses. A method to get Non Residents owners involved needs to be considered. The committee requested a report from the office reporting the percentage of Resident Owners to Non Resident Owners per court. John felt Barbara could do this.

The Board’s process for anyone who is behind in their payments:

1. The office sends out letters. 2. If no response, a lien is put on the property. Out of 36 units in arrears, only 11 have liens on them. There is also a cost associated with removing the lien. The board is limited in what they can do to get people to comply with requests. There is actually a series of 5 letters. Part of that series is dependant upon the Court Rep to keep the office notified as to whether the upgrades have been done. Fines may be issued for failing to comply.

The discussion was left open for future ideas.

Carports

Has been brought to Sheila’s attention that many would like to have carports. Is this something we should do. Sheila feels like this should be standardized, if one does it, everyone should, or should this be an assessment. Discussion was that it would depend on the courts. Not everyone wants carports. Some courts have more pressing issues to spend their funds on instead of parking.

Repair Requests

It was brought to the committee’s attention that Castellon was told their sidewalk & railing repairs, which are safety issues, would have to wait until other court repairs were completed. It was suggested that an email be sent to Glenn about these repairs so that they could be handled. The manager has to be able to schedule work according to necessity. The manager is only 1 person working on 16 courts and we have to make allowances for him to complete these projects. Representatives must follow up once they report to verify if a work order has been assigned.

All committee members, please verify your email address and phone numbers so that you can be reached easily.

At the Standards and Control Meeting, there were several Board Members present. It was suggested that we have a division of the THA for the East and West sides since there really is nothing in common between them. Barbara was asked if there was a reason this could not be done. The East side gets tired about hearing about the problems in the West end.

A discussion about the articles in the newspaper regarding the DeSoto Courts problems hurting the association. Too much negative will keep people from wanting to buy. We need to watch what we put out there. It was good to get a new manager, but we really need to be careful.

Can the concrete over by the Storage Area, be made available to use for dump material. John said it was used to cover up an erosion area, but some may be available and there may be some at the POA that could be used.

Working Board Meeting: Tuesday, June 2 at 8:30 AM

Standards and Control Meeting: Thursday, June 4th at 9”30 AM

Working Board Meeting: Tuesday, June, 30 at 8:30 AM

Regular Board Meeting: Friday, July 10, at 10:30 AM

PoolVoteResults 5-22-09.doc PoolVoteResults

2009-05-22T20:04:00.000-05:00

May 22, 2009

FOR IMMEDIATE RELEASE

The ballots have been counted and the vote was 70% NO and 30% YES by the members of the Hot Springs Village Townhouse Association who voted in regards to the financial support of the Association’s swimming pool.

Each of the 928 townhouses in the Association has one vote. 549 valid ballots were received. 166 voted YES while 383 voted NO. The vote by court is shown below:

COURT YES NO COURT YES NO

Arista 0 16 Lacaruna 8 33

Balboa Cove 0 9 Madrid 35 47

Castellon 8 26 Magellan 1 14

Coronado 16 35 Majorca 2 1 24 Cortez 7 28 Majorca 4 3 14

DeSoto 41 15 Segovia 4 11

Guadalajara 6 29 Valencia 26 43

Lanza 4 10 Villa Alegre 6 29

The vote was tallied today under the direction of the Nominating and Elections Committee. Dot Ashley, the committee chair, had plenty of help from volunteers, while Barbara Thurman, Office Manager, provided counsel from her eight years of handling the Association’s various ballot issues.

The pool is open as of today, having completed the State of Arkansas Department of Health inspection yesterday. The pool is to be open from 8 a.m. to 8 p.m. each day thru Labor Day.

The Board will be taking up the issue soon regarding what will happen with the pool after this season.

Ida Ferree's History with the Board and Freedom of Speech Issue.

2009-04-30T10:11:00.002-05:00

This issue is not really about me, it's about this board ignoring the by-laws and the homeowners' rights. In trying, for two and a half years, to make them responsive, I have become "the enemy". Below is a record of their efforts to keep me from ever being seated on the board.

History of Ida Ferree’s Legal Election to & Illegal Removal from
the HSVTHA Board of Directors -- 2007 to 2009

1. In late 2007, Lem Tate told me he was resigning, “in disgust”, from the HAVTHA Board of Directors
2. I gave Doug Butler an application requesting the opportunity to fill that position.
3. I was ordered to appear before the “Executive Committee” (Doug Butler, Bob Jordan, and Bob Baldwin) for an interview.
4. Upon arrival I was told that there were now two openings, and two other applicants. (Don Billings had resigned)
5. Three applicants and two openings call for an election by the membership (HSVTHA By-Laws 2007), but this did not happen.
6. In a phone call, I was told that the board had “elected” Don Hill and Tim Young.
7. They were seated, without protest, in 2008.
8. In January of 2008, C. W. Miller (treasurer) announced his intention to resign.
9. I felt by this time, these men had no intention of allowing me to sit on “their” board,
so to be on the safe side, I re-applied.
10. C.W. kept coming to enough meetings to hold the seat, but spent a great deal of the meeting time allowing his cell phone to disrupt the meetings.
11. Finally, the decision was announced, to allow the membership to elect three of four applicants in November of 2008. The results of that election were to seat Bill Turner
and Ida Ferree and re-seat Bob Baldwin, who had originally been “elected“ by the board members. Tim Young was not reelected, but the board expeditiously “elected” him when Don Hill resigned in December of 2008.
12. As a Court Representative, all during 2008, I have reported on most of the meetings, via e-mail, to Standards & Control Committee members and interested homeowners. President Doug Butler told me he did not feel I had a right to do this and I should stop.
13. I have continued to “report” through 2008 and 2009 to date.
14. At the May 8, 2009 meeting, the board will vote on “Bob Jordan’s Policies” as presented at the Working Board Meeting of April 28, 2009. These policies will demand permission from the HSVTHA Board of Directors’ President before a board member can communicate in any way with the association membership or the media. (One of the board members even told me I can’t go in to a local bar and discuss what goes on at the meetings. It‘s a good thing I don‘t drink!)
15. My choices are to: 1. Stop communicating, or
2. Resign from the board, or
3. The board will vote to remove me for “cause”.
16. I guess “cause” is anything a majority of the board deems it to be.
17. If “cause” were an “illegal election” to the board, most of them would be gone.

Board may vote to limit unoficial minutes from member.

2009-04-30T00:06:00.002-05:00

The Board of Directors for the Hot Springs Village Townhouse Owners Association wants keep Broad members from sending out UNOFFICIAL minutes from their meetings. One member has been sending out the Unofficial minutes of what takes place in advance of the boards Official minutes and they now want to pass a motion to find cause for dismissal of any member who does so.

Does this sound like a bad idea to you, fair, open, or a move to keep you from getting information by email on a rapid unabridged basis?

The following motions as revised to the Board of
Directors for their consideration and vote at the May 8th board meeting.

1. All minutes of regular, special and working Board of Director meeting
will be released by the by the office manager after they are approved by
unanimous vote of the Board. There shall be no unofficial minutes issued by
any member of the Board. Failure to comply will be considered "CAUSE".

2. All releases of communication with the media: printed, radio and TV,
shall be approved by the Board President or his designee. Failure to comply
will be considered "CAUSE".

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION SPECIAL MEETING OF THE BOARD OF DIRECTORS MARCH 24TH, 2009

2009-03-25T10:24:00.000-05:00

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION

SPECIAL MEETING OF THE BOARD OF DIRECTORS

MARCH 24TH, 2009

The special meeting of the HSV Townhouse Association Board of Directors was held on Tuesday March 24th, 2009 at 9:30 a.m. in the Townhouse Association Community Center. 3 owners were present. Floyd Jordan called the meeting to order at 9:30 a.m., noting a quorum was present. Mr. Jordan also reported he had received voting proxies from Robert Baldwin and Robert Jordan.

Board members present: – Floyd Jordan President, John Burnett – Treasurer, Doug Butler, Henry Frank, Tim Young, Bill Turner and Ida Ferree. Robert Jordan – Vice President, Robert Baldwin – Secretary were unable to attend. Employees present were: Barbara Thurman, Gayle Annis and Glenn Zarpaylic.

OLD BUSINESS

SWIMMING POOL – Henry Frank made a motion the Board call for a vote of the membership on the members’ desire to maintain the Association’s swimming pool, including adequate liability insurance, maintenance and improvement costs. Motion seconded. Ida Ferree asked what the Board hoped to gain from sending a ballot to the membership. John Burnett stated there have been questions raised regarding putting money into the swimming pool that is 30 years old. The Board needs to know exactly what the wishes are of all the owners. Henry Frank stated it is the Board of Directors responsibility to inform owners about the pool, the liability and the expenses associated with the swimming pool. Tim Young asked if a time line had been established to send out ballots. Floyd Jordan stated ballots should be mailed by April 15th with the ballot count at the end of May. MOTION UNIAMOUSLY APPROVED, FLOYD JORDAN VOTED ON BEHALF OF ROBERT JORDAN AND ROBERT BALDWIN.

Meeting adjourned at 9:46 a.m.

Respectfully submitted,

Barbara Thurman

Assistant Secretary

Thanks,

Barbara Thurman

Office Manager

HSV Townhouse Association

1 Perralena Lane

Hot Springs Village, AR 71909

Phone: 501-922-1375

Fax: 501-915-9347

Email: hsv.tha@sbcglobal.net

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION REGULAR MEETING OF THE BOARD OF DIRECTORS MARCH 13TH, 2009

2009-03-24T13:22:00.000-05:00

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION

REGULAR MEETING OF THE BOARD OF DIRECTORS

MARCH 13TH, 2009

The meeting of the HSV Townhouse Association Board of Directors was held on
Friday March 13th, 2009 at 10:30 a.m. in the Townhouse Association Community
Center. 18 owners were present. Floyd Jordan called the meeting to order
at 10:30 a.m. noting a quorum was present.

Board members present: - Floyd Jordan President, Robert Jordan - Vice
President, Robert Baldwin - Secretary, John Burnett - Treasurer, Henry
Frank, Tim Young, Bill Turner and Ida Ferree. Doug Butler was unable to
attend. Employees present were: Barbara Thurman, Gayle Annis and Glenn
Zarpaylic.

SECRETARY'S REPORT - Report was approved as submitted.

TREASURER'S REPORT - Report was approved as submitted.

STANDARDS, CONTROL & CAPITAL IMPROVEMENT COMMITTEE - Judy Hevener reported
the committee discussed the following: Status on the trash bin replacement
distribution; reviewed the plat maps Bill Turner is having made for all the
courts; homeowners responsibilities with regards to cleaning up their
townhouses; status of the paint procedure book and to make sure the colors
are up to date; and make recommendations of owner's minor infractions and
townhouses that need painting. Report was approved as submitted.

GENERAL MANAGER'S REPORT - Glenn Zarpaylic reported corrections are being
made in Desoto, Valencia, Madrid and Coronado Courts. Corrections consist
of: Sidewalks, drainage on limited common property, trash corrals, and mail
box stands as budget allows. Tree trimming has been complete in the courts.
Arista, Magellan, and Cortez were not trimmed because of their budget
constraints. Cortez Courts representative reported the tree limbs in Cortez
are far enough away from the units that they should be able to wait another
year. The fertilization has been completed in Arista, Lanza, Magellan, and
Balboa Cove. Currently, Balboa Cove only has funding for 4 of the 5
treatments that the Lawn Doctor recommends. Owners are currently being
contacted regarding the extra funds needed to complete all 5 treatments.
The automatic sprinkler system in Majorca "2" Courts is almost complete.
Spraying of weeds in the courts (sidewalks, parking pads, and stone bed
areas) will begin in April. Weeds will be sprayed in April, June, August,
and October. Chemicals will be bought in bulk and applied by a part time
employee. Sprinkler systems will start being pressurized by May 1st.
Christina Counts will be submitting a bid for watering of the 5 courts the
THA is supposed to water. Glenn is requesting the court representatives
meet with him to decide which areas will need to be watered. Discussion
followed noting hand watering of the courts is not very efficient and
automatic sprinkler systems are best.

OLD BUSINESS

REVISED LAWN CONTRACT - Bill Turner reviewed the revised lawn contractor
contract consisting of 3 categories: General Provision with regards to
compensation, contract termination clause; performance specifications, and a
bid schedule. A pre-bid conference will be held on March 25th at 9:00 a.m.
with the bidding contractors. Bid opening is set for April 21st in a
special board meeting to open the sealed bids. Bill Turner moved the Board
approve the lawn contractors' contract as revised. Motion seconded and
approved unanimously.

SWIMMING POOL - Floyd Jordan reported there is a motion regarding the
swimming pool; however, the motion wasn't published to the Board with enough
time for review. Therefore, a special board meeting will need to be called
to approve or deny the motion. Henry Frank read the motion he submitted to
the Board.

"I move the Board call for a vote of the membership on the
members' desire to maintain the Association's swimming pool, including
adequate liability insurance, maintenance and improvement costs."

Discussion followed as to what happens if the owners choose not to maintain
the swimming pool. Floyd Jordan stated the Board would review it after the
vote. Discussion followed with regards to the liability exposure to the
Association, the owners, and the cost of the liability policy. Glenn
reported American Leak Detectors have repaired the leak for the pool;
however, the concrete wasn't replaced by them as they were too expensive.
The concrete will be replaced by the contractor that is currently replacing
the sidewalks for the Association. The leaks inside the pool will be
repaired as soon as the weather warms up. The pool is on schedule for
opening on May 25th.

CONVERSATIONS, DISCUSSIONS, PRESENTATIONS AT BOARD MEETINGS POLICY - Robert
Jordan made a motion the Board approve the Conversation, Discussion &
Presentations at Board Meeting policy as submitted. Motion seconded and
approved unanimously.

NEW BUSINESS

NOMINATION & ELECTIONS COMMITTEE APPLICATION - Tim Young made a motion the
Board approves Dale Milford's application to serve on the Nomination &
Elections Committee. Motion seconded and approved unanimously.

STANDARD, CONTROLS, & CAPITAL IMPROVEMENT COMMITTEE APPLICATION - Robert
Baldwin made a motion the Board approve Jo Ann Acre and Carter Ashcraft's
applications to serve as Majorca "2" co-court representatives on the
Standard, Controls, & Capital Improvement Committee. Motion seconded and
approved unanimously.

MADRID COURTS FUNDS TRANSFER - Glenn Zarpaylic reported currently Madrid
Courts has an excess in operating funds which are needed to continue capital
corrections needed in Madrid Courts. Glenn requested the Board approve
transferring $14,000.00 from Madrid's operating fund to their capital fund.
Ida Ferree made a motion the Board approve the transfer of $14,000.00 from
Madrid Courts operating fund to their Capital fund for sidewalk and trash
bin replacement. Motion seconded and approved unanimously.

QUESTIONS & ANSWERS

Meeting adjourned at 11:20 a.m.

Respectfully submitted,

Barbara Thurman

Assistant Secretary

Thanks,

Barbara Thurman

Office Manager

HSV Townhouse Association

1 Perralena Lane

Hot Springs Village, AR 71909

Phone: 501-922-1375

Fax: 501-915-9347

Email: hsv.tha@sbcglobal.net

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION STANDARDS, CONTROL & CAPITAL IMPROVEMENTS COMMITTEE Meeting Minutes of February 5, 2009.

2009-02-08T23:11:00.002-06:00

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION
STANDARDS, CONTROL & CAPITAL IMPROVEMENTS COMMITTEE
Meeting Minutes of February 5, 2009.
The February 5, 2009 meeting of the committee was called to order at 9:30 AM by Jim Geddes, HSVTHA Finance Committee Chair, with 9 court representatives (a quorum), General Manger Glenn Zarpaylic, executive board/committee liaison John Burnett present, board member and Finance Committee liaison, Bill Turner, and board member Ida Ferree serving as secretary. Jim called the meeting to give the court representatives and association members an opportunity to view the specific landscaping contracts for 2010, 2011, & 2012, and request special conditions concerning individual courts.
 Castellon Court Representatives Gert Burgess and Elizabeth Wedel are
concerned about the shrub and tree trimming, and the lawn mowing, which they
feel to be inadequate.
 Coronado Court Representative Bobbie Wilson feels that it would be a mistake to leave the tree and shrub trimming and the leaf blowing in the five foot homeowner areas to the responsibility of the home owners, since so many units in the older courts are rentals.
 Cortez Court Representative Sam Justice was welcomed to the committee.
 Guadalajara Court Representative Dale Milford led a discussion of “the five foot” homeowner responsibilities. The general consensus left the responsibility to the landscaping contractor, unless the homeowner requests that specific plants be spared. Dale requested Bill Turner to create a digitized base map of her court.
 La Coruna Court Representative Anita Wilbanks asked that the weed whackers not cut so close the soil. The scraping of the cutter causes erosion.
 Lanza Court Representative Jim Geddes shared information on lawn management as it is practiced in his area. For a manicured lawn, it was suggested that individuals, or a court, might want to consult with Lawn Doctor.
 Magellan Court Representative Joyce Hale was welcomed to the committee.
 Majorca Court # 2 Don Mungle shared information on the care, feeding, and watering of lawns in his area, the application of lime and the total curtailment of mulching oak leaves being key.
 Valencia Court Representative Judy Hevener requested, as suggested by Ida Ferree and Barbara Benson, that all communal trash bins be power washed four times a year -- May, August, October, January. The prevailing opinion seemed to indicate that demanding a weekly cleaning of all Communal trash bins is an unrealistic expectation. Judy also requested that Bill Turner create and digitize a Valencia base map. Other courts may make this request. Bill will be presenting this plan to the townhouse board.
General concerns were voiced as to leaf blowing (not in the lakes!) and
scattering, watering hoses, edging, weed cutting,
After a thorough discussion, the committee agreed to accept the performance specifications and guidelines, as presented by February 15, with the special conditions to be taken under consideration. Jim will finalize the landscape and maintenance contract with the incorporated special conditions and present the contracts to the townhouse board at the March 3, 2009 working meeting.
The committee agreed to meet on March 5, 2009 at 9:30, with Judy Heavener serving as acting chair and Ida Ferree serving as acting secretary, unless some member has volunteered to serve.
Ida Ferree, Acting Secretary
Tuesday, March 3, 8:30 AM: Working Board Meeting
Friday, March 13, 10:30 AM: Regular Board of Directors Meeting

Unofficial Report of HSVTHA Board of Directors Working Meeting February, 2009, 8:30 AM

2009-02-08T23:07:00.001-06:00

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Working Meeting
February, 2009, 8:30 AM
Present: President Floyd Jordan, Vice President Bob Jordan, Secretary Bob Baldwin, Treasurer John Burnett, Doug Butler, Ida Ferree, Henry Frank, Tim Young
Also Present: Office Manager Barbara Thurman, Village Voice Reporter Diane Upchurch, and several association members.
 General Manager’s Report: Glenn Zarpaylic reported that tree trimming has been completed in 9 courts. Other courts will be trimmed as budgetary issues allow. A prioritized list of infrastructure safety issues is being addressed as court funds allow. Glenn has been working closely with the individual court representatives and the Standards and Control Committee in general.
 The De Soto Court Pool has passed the state board of health inspection and permission to open Memorial Day weekend of May 2009 has been granted, subject to a chemical balance check one week before opening. It is my understanding that, if the association wishes to be in compliance with the Federal Safety Act, an expenditure of $10,000 will be called for. This is a liability issue. Installation of a pump breaker, leak corrections, extra chemical checks, and installation of a anti-vortex drain cover is estimated at a cost of $17.25 per association household.
 Mr. Fred Benson, as requested at the December 12 Board Meeting, submitted a CONVERSATION, DISCUSSION AND PRESENTATION AT BOARD MEETINGS policy. This policy will be voted upon during the March 13, 2009 Board Meeting, and is an attempt to control heated exchanges during public meetings.
Finance Committee: Bill Turner reported that the committee will meet with the Standards, Control and capital Improvements Committee on Thursday, February 5, 2009 to review the lawn care contracts for 2010, 2011, and 2012. All court representatives and interested association members are urged to attend.
Architectural Control Committee: None
Standards, Control, and Capital Improvements Committee: President Jordan
reported that Ken Anderson, who is leaving the Village, needs to be replaced on this committee.
 Ida Ferree, as a new board member, asked for information on policy changes she has observed over the past two years:
1. Denial of financial information 2. Denial of association membership information 3. Decreased number of regular board meetings 4. The need for communication with association members 5. The failure of the board to communicate with the Nominations and Elections Committee when there is an opening on the board. None of these issues seemed to be of concern to the other board members. They will be brought up again at the March 13, 2009 Regular Board Meeting. Henry Frank pointed out that, since Mr. Zarpaylic was named general manager, the financial information included in the board packets has exponentially increased. This information is now available to all association members. There is still a question about the availability of per court transaction detail. Mr. Bob Jordan suggested that there is a question of protecting the contractors from the homeowners.
 Office Manager Barbara Thurmam
has been directed to investigate the development of an HSVTHA web page in order to improve communication with the membership.
 De Soto Court’s Petition to Withdraw from the HSVTHA was presented by Don Hill. The members seeking to withdraw are dissatisfied with the management provided by the association and are planning to present signatures at the March 13, 2009 board meeting in order to end their membership and create their own association.
 Nomination and Elections Chair Dot Ashley asked that all information concerning De Soto Court and its petition be made transparent to the association membership so all may make an informed decision, with the assurance of no repercussions in the future.
 Anita Wilbanks, Standards Control and Capital Improvements member, expressed a desire for all court representatives to be provided with membership and detailed financial information in order to make decisions affecting their courts.
 Mrs. Benson, Valencia Court homeowner, questioned the ability of the association to control the number of people inhabiting a rental unit. Calling the police or the fire department is a resident’s only recourse, which has not proven effective in the past. Calling the rental agency might be a part of the answer.
 Dale Milford, on the record, requested both membership and financial details of Guadalajara Court be made available to her, in hopes that she might have some useful input to present to the members of the finance committee when they are considering the budget needs for the next three years. Bill Turner explained that the finance committee has the information needed. Dale was not given the information for which she asked. The president suggested that Treasurer John Burnett, Dale Milford, and Bill Turner meet after the meeting, but Mr. Burnett declined.
 General Manager Glenn pointed out that there are so many problems in need of attention, and not enough funds available in the older courts to address many of them.
 Glenn is very willing to continue to work with the court reps.
 Ms. Milford’s point is well taken. How can she give Glenn any informed input without the necessary information?
 To quote Henry Frank: “We (the board) are so much further along, now that we know what our expenses are. Two years ago we never had a rundown of each court. Glenn has done a great job of bringing the administration up to date. We had no idea what the expenses were or where the money went. You can’t make a decision unless you have the information!”
The meeting was adjourned by the agreement of all board members present.

FUTURE MEETINGS & EVENTS
Thursday, February 5, 9:30 AM: Standards and Control Committee ***NOTE TIME
Tuesday, March 3, 8:30 AM: Working Board Meeting
Friday, March 13, 10:30 AM: Regular Board of Directors Meeting
(All meetings are open to the public.)

Agenda Requests for February 3, 2009 HSVTHA Board of Directors’ Working Meeting January 19, 2009

2009-01-19T22:16:00.000-06:00

Agenda Requests for February 3, 2009

HSVTHA Board of Directors’ Working Meeting

January 19, 2009

Fellow Board Members,

Please take into account that, though I have owned and lived in a HSVTHA unit for almost thirteen years, and attended many public meetings, there are many things I do not know about the inner-workings of the association, the management, the committees, and the board of directors.

For my own protection I need to understand the financial internal controls. This would of course include a monthly view of detailed accounts of income, invoices, and payments beginning January 1, 2009. I am assuming this is made available to all board members, but saw no evidence of this at the January meeting.
It is my understanding that no one on the board can view the association membership lists. How can this board know that the lists are correct and up to date? That is putting a great burden on management.
Because managing this association has become a greater challenge every year, I am wondering why this board only meets six months a year. I know the “vote by e-mail” will expedite routine matters, but this will also lead to less opportunity for communication with the membership.
The publication of a newsletter has been urged by the Standards, Control and Capital Improvements Committee. I would be happy to serve as editor of such an instrument of communication. Cost being an issue, I would think most of the non residents could be served by e-mail. Perhaps the court representatives would take on the responsibility of delivery to those resident owners who do not have e-mail. I’m sure some of the committee members would help with the mechanics of production.
Notification of committee and board openings needs to be publicized regularly. Some of the apathy noted at the last regular board meeting may be the result of an historical lack of response and communication from management and this body.

Thank you for your consideration of the above matters,

Ida Ferree

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION REGULAR MEETING OF THE BOARD OF DIRECTORS JANUARY 9TH, 2009

2009-01-13T12:10:00.003-06:00

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION

REGULAR MEETING OF THE BOARD OF DIRECTORS

JANUARY 9TH, 2009

The meeting of the HSV Townhouse Association Board of Directors was held on =/span>Friday January 9^th, 2009 at 10:30 am in the Townhouse Association Community center. 6 owners were present. Floyd Jordan called the meeting to order at =0:30 a.m. noting a quorum was present.

Board members present: Floyd Jordan – President, Robert Jordan =#8211; Vice President, Robert Baldwin – Secretary, John Burnett – Treasurer, Doug Butler, Henry Frank, Tim Young, Bill Turner and Ida =erree. Employees present were: Barbara Thurman, Gayle Annis and =/span>Glenn Zarpaylic.

Floyd Jordan welcomed Bill Turner and Ida Ferree to the Board of Directors and congratulated Robert Baldwin on his second term.

SECRETARY’S REPORT – Report was approved as submitted.

TREASURER’S REPORT – Report was approved as submitted.

COMMITTEE REPORT – Floyd Jordan reported the Swimming Pool Sub-Committee appointed last fall has submitted its suggestions to the Board and the committee is no longer needed. Floyd Jordan made a motion the committee be disbanded. Motion seconded and approved unanimously.

GENERAL MANAGER’S REPORT – Glenn Zarpaylic reported: =adrid tree trimming has started on schedule and will last approximately 3 weeks and Valencia =ree trimming will begin next. The new contractor has started in Villa =legre Courts and is doing a good job. Glenn stated due to the number of =orrections that are needed in the courts which exceed his signing power he is =sking the Board of Directors allow him to obtain their approval by email to =xpedite the process. Glenn presented a bid of $4,310 to remove, dispose of, =nd replace the existing concrete parking pad on the right side of 14 Perralena Way =n Valencia Courts. Glenn stated after the parking pad is replaced, a =rought iron railing and parking stops will be installed. A vehicle guard =ail will be installed at a later date. Glenn stated the only guard rail =ompany is out of state, therefore he would like to have several locations lined out to be most effective. Discussion followed. Parking pad will be marked =t one end “For Compact Vehicles Only” and the pad will be marked with diagonal lines.

OLD BUSINESS

STORAGE FACILITY – Robert Jordan reported all the articles were auctioned off from the storage facility and the area has been closed. =o:p>

SWIMMING POOL – Floyd Jordan reported a meeting has been set for January =4^th with Becky Binz from the State Health Department to discuss needed repairs before the pool can open. Floyd reported Lee Zuege, David Hill and Kathy peterson have been invited to the meeting; currently he hasn’t had a response from Kathy Peterson. Discussion followed. Henry Frank made a =otion to allow the membership to vote on who should pay the cost of maintaining the =ool. Discussion followed. Doug Butler requested the motion be amended =o ask the membership if they wanted the pool or not, postpone the vote till after =he meeting with the state department, and seek another legal opinion regarding closing the pool. Discussion followed. Motions were withdrawn until next board meeting.

NEW BUSINESS

Doug Butler moved the Board approve that the Board members may vote for or =gainst a contractor’s bid that has been recommended by the =ssociation’s General Manager via an emailed package of material to each Board member regarding a specified project or indicate the board members’ =ecision to abstain from voting. They may do so via return email or by =ompletion of a HSVTHA voting form for approval or disapproval of a contractor’s =id for a specified project recommended via email by the Association’s =eneral Manager. Motion seconded and approved =nanimously.

Robert Jordan moved the Board approve the General Manager’s spending =imit to $5,000 per project. Motion seconded and approved =nanimously.

Ida Ferree moved the Board approve Thomas Rowe’s resignation from the Standards, Control, and Capital Improvement Committee with regret. =b>Motion seconded and approved unanimously.

Henry Frank moved the Board approve implementing a “Procedures and =olicy Manuel. Motion seconded and approved unanimously. =/b>Robert Jordan suggested the Board develop a procedure of how policies will be =mplemented and reviewed.

Tim Young made a =otion the Board approve “Discussions, Conversations and Presentations at =oard Meetings” policy as submitted. Motion seconded. =/b>Discussion followed. Fred Benson, a =ownhouse owner and member of the Association, as well as being an attorney, voiced =everal concerns about the motion and agreed to help re frame it. The Board =embers were in agreement to his offer. Tim Young withdrew the =otion.

Ida Ferree made a motion to appoint Judy Hevener to the Standards, Control, =nd Capital Improvement Committee as Valencia Court’s =epresentative. Motion seconded and approved unanimously.

Tim Young made a motion to appoint Sam Justus to the Standards, Control, and Capital Improvement Committee as Cortez Court’s =epresentative. Motion seconded and approved unanimously.

Robert Jordan suggested the Board research if dumping concrete, dirt, etc. in =he storage yard constitutes a land fill. Doug Butler stated he will =ontact the county.

Robert Baldwin made a motion the Board appoint Joyce Hale to the Standards, =ontrol, and Capital Improvement Committee as Magellan Court’s representative =hen the office receives her application. Motion seconded and approved =nanimously.

Doug Butler made a motion the Board be allowed to vote for or against a =ommittee applicant by email or by signing in the office. Discussion =ollowed. Motion seconded and amended to rescind any previous policies for applicants to =ppear before the Board as long as the applicant understands the charges of the committee. Motion approved as amended. =o:p>

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION STANDARDS, CONTROL & CAPITAL IMPROVEMENTS COMMITTEE Meeting Minutes of December 4, 2008.

2009-01-06T12:40:00.000-06:00

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION
STANDARDS, CONTROL & CAPITAL IMPROVEMENTS COMMITTEE
Meeting Minutes of December 4, 2008.
The December 4, 2008 meeting of the committee was called to order at 9:31 AM by Chair Sheila Hill with 13 court representatives (a quorum), executive board/committee liaison John Burnett, and HSVTHA Office Manager Barbara Thurman in attendance. Newly seated court representatives Ken Anderson and Elizabeth Wedel were introduced. It was noted that Ann Williams-Hoffman has agreed to serve as a member of the ARC Committee.
The minutes of the October 2, 2008 meeting were accepted as reported.
Chair Sheila Hill directed attention to the Capital Project Work List, asking all committee members to review the needs of their court and report those needs to the management.
Office Manager Barbara Thurman presented a financial report packet for each court and explained the terms: capital reserve, capital assets, capital assets, replacement costs, estimated appreciation/depreciation, court assessments, special assessments, direct and shared expenses, etc.. This packet is made available to all association members.
 Dale Milford questioned board liaison John Burnett on the feasibility of individual courts using capital reserve “dire necessity” funds to correct “6 years of neglect”. John replied that the board is “working on” modifying the by-laws of the association to allow such expenditures.
There has been little response to the request for court representative information to be included in a news letter. It is hoped this committee will be able to encourage the publication of a news letter, to include a quarterly report from each court. This will be addressed again at the March 5, 2009 meeting.
The budget setting process for 2010, 11, & 12, as completed by Jim Geddes and the Finance Committee, has been approved.
OLD BUSINESS:
TRASH MANAGEMENT: See minutes of October 2, 2008 meeting. Sheila and other committee members have been preparing the new trash containers for future distribution to designated corrals. An informational announcement will be delivered to all appropriate addresses, owners, and rental agencies. Those not in compliance must be reported to the office, and a $100.00 monthly fine will be applied until compliance is recognized. Ronnie Zuege volunteered Lee to investigate appropriate signage for all corrals.
 Chair Sheila agreed to share the capital reserve requests she has successfully implemented to improve the common property in Desoto Court. She will e-mail that information upon request.
 New lawn maintenance contracts are under consideration for 2010 and will be offered to the public for bidding. Bill Turner is working on both a generic contract as well as a standard set of specific conditions as needed for each court.

NEW BUSINESS: A new “Approved Paint Color” form was presented and unanimously approved. Sheila is asking each court rep to report all units that appear to be in need of improvement to the office. A letter of advisement will be sent to the owner. A $100.00 monthly fine will be applied for noncompliance. All new owners will be presented with this information.
 The committee unanimously agreed to take on the responsibility of recommending the replacement of mailbox stands and boxes. The cost of both will be debited to the court.
 Dale Milford agreed to investigate a solution to improve the acoustics in the meeting room.
 The committee unanimously agreed to meet at 9:30 AM, on the 1st Thursday, during the months of March through December in 2009.
 Bill Turner asked each court rep to report to him any specific lawn care needs that they feel should to be considered when the contracts are being written for 2009.
Motion for adjournment was unanimously passed.

Ida Ferree, Secretary

FUTURE MEETINGS & EVENTS
Friday, December 12, 10:30 AM: Regular Board of Directors Meeting
Thursday, March 4, 9:30 AM, 2009: Meeting of Standards, Control, & Capital Improvements Committee

Unofficial Report of HSVTHA Board of Directors Meeting, November 14, 2008, 10:30 AM

2008-11-21T12:30:00.000-06:00

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Meeting

November 14, 2008, 10:30 AM

Present: President Doug Butler, Vice President Bob Jordan, Treasurer John Burnett, Floyd Jordan, Tim Young (Bob Baldwin had presented his proxy to the president)

Not present: Don Hill, Bob Baldwin, Henry Frank

Also Present: Office Manager Barbara Thurman, Village Voice Reporter Diane Upchurch, several association members.

Treasurer’s Report: Presented to those in attendance were:

The Treasurer’s Report (Ending October 31

The 2009 HSVTHA Proposed Assessments

The Preliminary Proposed Budget for 2009. These reports are available in the HSVTHA office upon request.

Nominations Committee: Chair Sheila Hill reported the results of the November 6, 2008 ballot count.

Bill Turner 333 votes, Ida Ferree 310 votes, Bob Baldwin 301 votes.

The newly elected board members will be encouraged to attend the December 2, 2008 and January 6, 2009 working board meetings, and will be seated at the January 9, 2009 meeting of the board of directors.

La Coruna and Castellon Court Representatives, Juanita Wilbanks and Elizabeth Wedel respectively were accepted to serve on the Standards Control & Capital Improvements Committee.

Sheila Hill’s six years of service on the Nominations Committee was recognized and her request to be replaced on that committee was honored.

Finance Committee: The motion was passed to accept the applications of Larry Siler and Don Mungle to serve on this committee.

Standards, Control and Capital Improvements Committee: Chair Sheila Hill’s recommendations, as reported in the Working Board meeting of November 4, 2008, were discussed and acted upon. Specifically, the board approved the expenditure of $27.00 @ for 264 32-inch trash cans to be labeled and installed in selected communal trash corrals in DeSoto, La Coruna, Valencia, Guadalajara, Madrid, Coronado, and Cortez Courts. This is an attempt to encourage users to manage their trash and keep the corrals from becoming objectionable. The cost of this trial will be debited back to the individual courts. Also accepted was the committee recommendation that all replacement corrals will be built 44 inches high. President Butler reported that the lawn crews are being held to their contracts which call for regular removal of tree debris from the communal corrals. It was pointed out that only the seven mentioned courts have communal corrals, Valencia Court residents have a variety of choices for their trash management. It was also pointed out that a determination of corral assignments is difficult because there appears to be no list of those assignments on record in the office.

A discussion of mailboxes and mailbox stands revealed that the association is responsible for the stands only, but in the past the manager sometimes replaced damaged boxes and debited the cost to the court. There are many stands that need repair or replacement in the older courts.

De Soto Court Pool: Floyd Jordan reported that further progress on the pool will be addressed by Manager Zarpaylic upon his return from vacation.

General Manager’s Report: Accepted as submitted,

Old Business

Storage Facility: Bob Jordan reported that a Warehouseman’s Lien will be applied to four abandoned vehicles. A registered letter of information will be sent to the owners, demanding a reply within ten days. If there is no response, the vehicles will be offered at auction..

Assessment Rate Adjustments were approved as recommended by the Finance Committee.

The proposal to suspend Cortez Court’s contribution to the Capital Reserve Fund was accepted. This action is a result of an operating deficit in that court.

The increased gasoline allowance, that the board had granted to the lawn contractors, will be withdrawn as of December 1, 2008. The price of gas will dictate allowances in the future.

ARC Committee: The board denied a request by Mr. Hunter, asking that the board pay him $1,585, plus $675 in legal fees, in order to avoid his pursuit of a law suit concerning questionable additions to Mr. Hunter’s home in Villa Alegre.

An agreement with Ricky Dickson to purchase the unneeded pickup truck for $600.00 was accepted.

Tim Young advised that his research of the association by-laws regarding committee term limits need to be tabled again.

During Q&A, a request for information about parking pad replacement in Segovia Court, and a complaint about lawn service in Madrid Court, were recognized and referred to the office.

2008.2009 Meeting Dates:

Working Board Meeting, Tuesday, December 2, 8:30 AM

Standards, Control & Capital Improvements Committee, Thursday, December 4,

9:30 AM (Note time change)

General Board Meeting, Friday, December 12, 10:00 AM

Working Board Meetings, Tuesday, December 2, 2008 & January 6, 2009 8:30 AM

General Board Meeting, Friday, January 9, 2009, 10:30 AM

BOARD OF DIRECTORS ELECTION INFORMATION

2008-11-07T19:47:00.000-06:00

These minutes have not been approved by the Board of Directors and therefore are subject to correction.

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION

SPECIAL MEETING OF THE

BOARD OF DIRECTORS

NOVEMBER 6^TH 2008

The special meeting of the HSV Townhouse Association Board of Directors was held on Thursday, November 6^th, 2008 at 1:00 p.m. in the Townhouse Association Community Center.

Board Members present: Doug Butler – President, Robert Jordan – Vice President, John Burnett – Treasurer, and Tim Young. Robert Baldwin – Secretary, Don Hill, Floyd Jordan and Henry Frank were unable to attend.

Doug Butler called the meeting to order at 1:00 p.m. noting a quorum was not present for the purpose of counting the ballots for the (3) open positions on the Board of Directors for 2009-2011 terms. Mr. Butler turned the meeting over to the Nominations & Elections Committee.

Sheila Hill – Chairman for the Nominations & Elections Committee instructed the members and the Board of Directors on the procedures to follow for counting the ballots. Mrs. Hill noted the results of the count would be formally approved by the Board of Directors during the November 14^th board meeting due to a quorum not being present.

Meeting was recessed for the purpose of counting the ballots at 1:10 p.m.

Doug Butler reconvened the meeting at 3:05 p.m.

Sheila Hill announced the results of the ballot count, noting 436 ballots were returned, 15 of those ballots were ineligible.

Ballot Results – Board of Directors (Term 2009 – 2011)
Candidate:	Votes
Robert Baldwin	301
Ida Ferree	310
William “Bill” Turner	333
Tim Young	243

Meeting was adjourned the meeting at 3:07 p.m.

Respectfully submitted,

Barbara Thurman, Assistant Secretary

da Ferree’s Unofficial Report of HSVTHA Board of Directors Working Meeting, November 4, 2008, 8:30 AM

2008-11-05T13:55:00.000-06:00

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Working Meeting

November 4, 2008, 8:30 AM

Present: President Doug Butler, Vice President Bob Jordan, Secretary Bob Baldwin, Treasurer John Burnett, Henry Frank, Don Hill, Floyd Jordan,

Not present: Tim Young

Also Present: Office Manager Barbara Thurman, Village Voice Reporter Diane Upchurch, and several association members.

General Manager’s Report: Glenn Zarpaylic is presently on vacation so President Butler presented his report.

Recommendations have been made by Lawn Doctor, addressing the fertilization, weed control, and watering needs of the courts. Because most of the court lawns have been inadequately funded and managed in the past, only Arista, Balboa Cove, and Magellan Courts have been sprayed with pre-emergent weed control. The board agreed to meet with the residents of these courts in order to assess their wishes as to further service this fall. Other courts will have no lawn service until Mid-April. Many areas need to be considered for ground cover, rocks, or filler rather than lawn. Majorca is testing the newly installed sprinkling system. All other systems have been shut down.

The increased gasoline allowance, that the board had granted to the lawn contractors, has been withdrawn. The price of gas will dictate allowances in the future.

At the last board meeting Mr. Ratcliff pointed out that homeowners will have to make a choice between lawn and trees. Unless any type of grass gets at least five hours of full sun, during the growing season, it will not survive without constant re-seeding. In the case of full shade, moss, rock, or ground cover are the only alternatives.

The estimates for corrections and additions to the DeSoto Pool have amounted to $40,000 to 43,000. These estimates do not include replacing the restroom nor improvements to the pump room. The board may release up to $50,000 for a project without permission of all association members.

A recommendation that an engineering study of all association structural problems be conducted was denied. The cost of this survey would range from $21,000 to $41,000. Mr. Zarpaylic feels that many of the structural problems are the result of faulty engineering and architectural decisions made by the original builder and unless the basic problems are identified and corrected, any surface corrections will be a waste of time and money.

Glenn has identified several drainage problems, caused by HSVPOA drains that have become clogged. He has had no response from the POA.

Several cluster mailbox stands are in need of replacement. The board agreed that the association has been responsible for this service, including replacement of the mailboxes.

Board Members’ Report: None

Committee Reports:

Finance Committee: Jim Geddes reported that Bill Turner, Judy Hevener, Don Mungle, and Larry Siler have met and made several recommendations for the 2010 HSVTHA budget.

Architectural Control Committee:

Standards, Control, and Capital Improvements Committee: The applications of Juanita Willbanks of La Coruna Court and Elizabeth Wedel of Castellon Court will be approved at the November 14 General Board Meeting.

The following recommendations were reviewed by the board.

1. The General Manager and Standards, Control & Capital Improvements Committee shall determine trash corral/can decisions.

2.The recommended/required trash can shall be a green, 32 Gallon capacity with attached lid, to be paid for by capital funding. More than one container per unit will be considered “as needed”.

3. Communal trash corrals must be 44 inches high. The other dimensions will be dictated by the size of the existing cement pads and recommendation of the court. The recommended building material is to be unpainted, decorative block with painted and treated wooden doors. (As a “ball park” estimate, one new corral will cost the individual court $650.00 plus $50.00 to tear out the old wooden corral.)

4. A sign on all communal corrals will state the townhouse numbers for use, this decision to be compliant with size and location of each corral. A statement of appropriate use might be included. Only durable and firmly attached signage will be acceptable.

5. The landscaping contractors will be made responsible for keeping the communal corrals clear of debris. Infractions must be reported to the townhouse office. The Trash Bin Committee will continue to pursue cooperation from the rental agencies implementing rules and regulations. (The recommendations of this committee were presented to the board by Phil Gustafson on July 12, 2008. There has been no response to this report.)

OLD BUSINESS:

ARC Committee: In the absence of Don Billings, Mr. Butler reported on meetings with Mr. Hunter and Mr. Sloan. Mr. Hunter asked that the board pay him $1,585, plus $675 in legal fees, in order to avoid a law suit concerning questionable additions to Mr. Hunter’s home in Villa Alegre.

Three lawn care companies have applied to replace Rickie Dickson in Villa Alegre -- Pedro, Pristine Accounts, and A Cut Above. The board felt that Glenn would be the one to decide which company should be awarded a contract and whether a monthly or yearly contract should be offered.

Barbara reported that Ricky Dickson is interested to buying the association’s unused truck. The truck is not being used since the two part-time employees are no longer needed.

Don Hill addressed the on-going issue of unsafe sidewalks, steps, and parking pads. The far-from-up-to-code area at 51 Destino Way has been the cause of injuries to an 83 year old Village resident. This crumbling sidewalk was first reported in 2003. The board expressed concern. Henry Frank observed that our association is now facing thirty years of deterioration in the structures of all the older courts.

Sheila Hill reported that she has enough volunteers to help with the HSVTHA Board of Directors’ vote count on November 6 at 1:00 PM.

The meeting was adjourned by the agreement of all board members present.

FUTURE MEETINGS & EVENTS

Thursday, November 6, 1:00 PM: Board of Directors Election Vote Count

Friday, November 14, 10:30 AM: Presentation of proposed 2009 budget & approval of 2009 assessment adjustments

Thursday, December 4, 9:30 AM: Standards and Control Committee ***NOTE TIME CHANGE

Friday, December 12, 10:30 AM: Regular Board of Directors Meeting

STANDARDS, CONTROL & CAPITAL IMPROVEMENTS COMMITTEE, Meeting Minutes of October 2, 2008

2008-10-08T23:44:00.000-05:00

-Below is the Minutes of the Standards, Control & Capital Improvements Committee of October 2, 2008.

Thanks Ida Ferree for being our Secretary.

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION

STANDARDS, CONTROL & CAPITAL IMPROVEMENTS COMMITTEE

Meeting Minutes of October 2, 2008.

The October 2, 2008 meeting of the committee was called to order at 10:30 AM by Chair Sheila Hill with 16 court representatives (a quorum), executive board/committee liaisons Don Hill and John Burnett, HSVTHA General Manager Glenn Zarpaylic, and guest members in attendance. Juanita Willbanks has been approved to replace Dot Ashley. Village Voice reporter Diane Upchurch was also present. (Lanza and Balboa Cove were the only courts not represented.)

The minutes of the October 2, 2008 meeting were accepted as reported.

Sheila suggested that court representatives encourage others to volunteer for this committee, in order to always have a quorum present. Troy Brazwell has resigned and Board of directors Tim Young has been asked to recruit at least two members to represent Cortez. Balboa Cove also has no representation at this time. Elizabeth Wedel has applied to represent Castellon Court. Committee members are urged to save the 1st Thursday of each month so they can be present for ***the 9:30 AM meetings. ***Note the time change. All those present were asked to fill out a prioritized list of court needs and return it to Sheila at the end of the meeting..

OLD BUSINESS:

A TRASH MANAGEMENT list of suggestions was distributed.

The motion was made and passed that, along with the general manager, this committee should be the governing body which controls the management of the trash corrals -- both individual and communal. The question of enforcement of any regulations to support such control was left on the table. Discussion groups were formed and it was determined that:

1. Manager and Standards, Control & Capital Improvements Committee shall determine trash corral/can decisions.

2.The recommended/required trash can shall be a green, 32 Gallon capacity with attached lid, to be paid for by capital funding. More than one container per unit will be considered “as needed”.

3. Communal trash corrals must be 44 inches high. The other dimensions will be dictated by the size of the existing cement pads and recommendation of the court. The recommended building material is to be unpainted, decorative block with painted and treated wooden doors. (As a “ball park” estimate, one new corral will cost the individual court $650.00 plus $50.00 to tear out the old wooden corral.)

4. A sign on all communal corrals will state the townhouse numbers for use, this decision to be compliant with size and location of corral. A statement of appropriate use might be included. Only durable and firmly attached signage will be acceptable.

5. The landscaping contractors will be made responsible for keeping the communal corrals clear of debris. Infractions must be reported to the townhouse office. The Trash Bin Committee will continue to pursue cooperation from the rental agencies implementing rules and regulations. (The recommendations of this committee were presented to the board by Phil Gustafson on July 12, 2008.)

The above recommendations will be presented to the board at the October 7, 8:30 AM Working Board Meeting.

The existing landscaping contracts expire on December 31, 2009. The committee has until that date to consider those contracts to be implemented in 2010. Any member of the organization may obtain a copy of the existing contract from the townhouse office.

REPORT FROM GENERAL MANAGER:

Glenn reported that he is in the process of developing a “master plan” for the up-dating and improvement of each court. Because each court has a unique set of needs, any plans and implementation will be addressed and funded court-by-court. He will be providing the board with a prioritized master plan and the board will determine the cost effectiveness of each plan. Upon board approval, Glenn will be addressing the issues of dangerous and crumbling structures, erosion, mailbox replacement, and trash corrals. He is urging that all involved follow all procedures for additions and improvements as stated in the by-laws and covenants

The Board of Directors will review the proposed 2009 HSVTHA budget, the proposed assessments by court, and make necessary adjustments at the Tuesday, October 7, 8:30 AM, Working Board Meeting.

Homeowners who are interest in how their assessment money is spent may obtain a copy from the office listing the 7 Direct Costs and the 17 Shared Costs of the association.

Lonnie Zuege is working on a Swap Site set-up

Up-dating of Governing Documents -- Don Hill is pursuing this.

NEW BUSINESS:

Steve Poulton’s plan for court problem reportage, to be used during committee meetings, was distributed to all present. The faithful use of this list will produce a permanent, written record of reported problems and a follow-up report on how the problems have been handled. Representatives are encouraged to e-mail their court report to the chair if they cannot attend the monthly meetings.

Sheila distributed a “Painting and Improvements” form that homeowners must present to the office for approval. She also shared a list of painters and contractors who have been hired by other homeowners. These are available in the office.

Due to an HSVTHA Board of Director’s 2007 decision, the association is not allowed to give out the names, addresses, phone numbers, or e-mail addresses to the members of this committee. This makes communication between the court representatives and the homeowners difficult. A motion was passed that this committee be allowed to publish a request in the next “quarterly” newsletter asking: All homeowners who would like to have more communication with this committee may send their names, addresses, phone numbers, and/or e-mail addresses to

Sheila Hill at 47 Cordero Lane, HSV 71909, or 501-226-5019, or sheilahill@suddenlink.net

Ida Ferree at 51 Destino Way, HSV 71909, or 501-922-3010, or imferree@suddenlink.net

Motion for adjournment was seconded and passed.

Ida Ferree, Secretary

FUTURE MEETINGS & EVENTS

Tuesday, November 4, 8:30 AM: Working Board Meeting for final review of 2009 proposed budget and assessments

Thursday, November 6, 1:00 PM: Board of Directors Election Vote Count (Volunteers needed. Call or e-mail Sheila at 501-226-5019, or sheilahill@suddenlink.net)

Friday, November 14, 10:30 AM: Presentation of proposed 2009 budget & approval of 2009 assessment adjustments

Thursday, December 4, 9:30 AM: Standards and Control Committee

Friday, December 12, 10:30 AM: Regular Board of Directors Meeting

HSVTHA - BOARD OF DIRECTORS ELECTION

2008-09-24T23:45:00.002-05:00

All town house owners will receive ballots by mail this week to vote for the election of three of four candidates for the HSV Town House Board of Directors. HSVTHA Board of Directors to be voted upon this fall are. 1. Bob Baldwin, incumbent 2. Tim Young, incumbent 3. Ida Ferree 4. Bill Turner. There are three positions to be filled in January of 2009.

Information on all of the candidates can be found in the voting package that you will receive. Please vote for the candidates of your choice. This is an important election and it will help determine the direction that the HSVTHA will take in the coming years. This is your chance to have a real input on what direction the board takes from here. If you want changes to the board's direction and future, now is your opportunity to do something about it. Please vote accordingly.

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Meeting, Septembe 12, 2008

2008-09-23T18:31:00.001-05:00

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Meeting
September 12, 2008, 10:30 AM

Present: President Doug Butler, Vice President Bob Jordan, Secretary Bob Baldwin, Treasurer John Burnett, Henry Frank, Floyd Jordan, Tim Young
Not present: Don Hill (C.W Miller has resigned and not been replaced to date.)
Also Present: General Manager Glenn Zarpaylic, Office Manager Barbara Thurman, Village Voice Reporter Diane Upchurch, several association members.
Treasurer’s Report : Ending August 31 - Court & Association Surplus/Deficit (Un-Audited) was presented to those in attendance. This report is available in the HSVTHA office upon request.
Architectural Control Committee: Don Billings, not present
Nominations Committee: Chair Sheila Hill reported that her committee has received: Four applications for HSVTHA Board of Directors to be voted upon this fall. 1. Bob Baldwin, incumbent 2. Tim Young, incumbent 3. Ida Ferree 4. Bill Turner There are three positions to be filled in January of 2009
Two applications to serve on the Finance Committee: 1. Judy Hevener 2. Bill Turner
One application to serve as La Coruna Court Representative on the Standards Control & Capital
Improvements Committee: Juanita Wilbanks (Ms Wilbanks will be interviewed by the board.)
There have been no applications for service on the Nominations Committee. Any member interested in this very important committee is urged to obtain an application from the TH office, which is open every week day from 9:00 to Noon.
Finance Committee: Jim Geddes, not present. John Burnett moved, and the motion was passed to accept the applications of Judy Hevener and Bill Turner to serve on this committee. This committee will meet “next week”. John Burnett encouraged court representatives to make needs of their courts known to this committee to get the budgets for 2010-2012 in order. Some courts may be interested in special assessments to pay for improvements.
Committee Reports: Standards, Control and Capital Improvements Committee: Chair Sheila Hill reported that it was necessary to cancel the September 4 meeting of the committee, but will meet on Thursday, October 2 at 10:30. This is an open meeting, and all interested home owners are encouraged to attend.
De Soto Court Pool: Floyd Jordan reported that the repairs to the pool, the apron, the pump building, and the replacement of the fence, with one that is secure, will require a large investment. The restroom/dressing room is on HSVPOA property, but is to be maintained by HSVTHA. There are many considerations --including health, safety, state regulations, usage, and future upkeep. Mr. Butler is asking the Pool Committee to meet and bring recommendations to the board so the pool may be opened on time in 2009. The board recommended that the pool be closed after September 15.
 General Manager’s Report: Glenn Zarpaylic reported that, year to date, 2034 requests for service have been received, 1972 have been successfully resolved, and over 100 work orders have been issued to deal with storm damage in the limited common property areas. Glenn had many good things to say about the cooperation and hard work of the maintenance crews and tree trimmers (especially Mr. Dickson and Mr. Applegate). Floyd Jordan made the point that some individuals have been known to take advantage of desperate homeowners, charging over $2000 for a $400 job. The floor recognized Glenn’s response to the “clean-up” with a round of applause. Mr. Butler suggested that board members, court representatives, and home owners step up and aid Glenn in identifying and solving problems caused by natural disasters.
 A discussion of the tent worm infestation led to the information that trimming the affected trees is the most effective control method. This is not a duty of management.
 Glenn was directed to advertise the vacancy created by the resignation of lawn contractor Dickson.
 After a survey of the communal trash bin situation, Glenn reported that a total of 69 wooden trash bins, in nine courts, need to be replaced at a total cost of $44,850. Replacement of each bin would cost $650 plus $50 to remove the old bin. (After the meeting was adjourned, a long discussion , with many comments from the floor, left the impression that a decision will have to be made “neighborhood by neighborhood”. Those areas that cannot manage their trash on an individual basis, due to the topography/structure of the area, and the physical wellbeing of the residents, will have to determine how and when they will pay for replacement and management of communal bins. To maintain the 111 existing bins will call for a full time employee @ $10 an hour plus insurance and benefits. Another financial decision that must be made. The motion that all trash bins be removed was unanimously denied. Henry Frank moved that each court should make that decision and all agreed.
Old Business
 2009 Budget Preparation Update: None reported
 Storage Facility: Bob Jordan quoted the association lawyer’s opinion that this property can be offered for sale, but it will be necessary to get a “warehouseman’s lien” to dispose of the property that has been abandoned within the area. An appraisal of the facility and advertisement of intent to sell is under advisement.
New Business:
 Tim Young had no report on his research of the association by-laws regarding committee term limits.
 Board Liaison to Committees: All committees need more volunteers. Bob Jordan and Doug Butler agreed to serve as HSVPOA liaisons. Other board/committee liaison positions have been filled: Henry Frank - Rental Agency/Trash Bin Committee Tim Young - Nominations Committee
 A request from a De Soto Court homeowner for a court list of unit owners was unanimously denied. The board will control any mailing of communication between courts and homeowners, as well as correspondence between owners. All requests for owner identification will be denied, which has been this board’s policy since January 2007, although in prior years owner identification information was available to the court representatives and homeowners.
 When the board made the decision to leave the trash bin issue up to the individual courts, it was pointed out that the court representatives have no way of polling the wishes of all the owners, since they have been denied all means of communication with absent owners. At that point, Mr. Butler agreed that the office would have to conduct such a poll by mail.
 Liability Insurance Policy: Not discussed

2008 Meeting Dates: Standards, Control & Capital Improvements Committee, Thursday, October 2,
10:30
Working Board Meeting, Tuesday, October 7, 8:00 AM
Working Board Meeting, Tuesday, November 4, 8:00 AM
General Board Meeting, Friday, November 14, 10:00 AM
Working Board Meeting, Tuesday, December 2, 8:00 AM
Standards, Control & Capital Improvements Committee, Thursday, December 4,
10:30 AM
General Board Meeting, Friday, December 12, 10:00 AM

Official Minutes from the Working Board meeting 9/2/08

2008-09-10T10:22:00.000-05:00

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION

WORKING MEETING OF THE BOARD OF DIRECTORS

September 2nd, 2008

The meeting of the HSV Townhouse Association Board of Directors was held on Tuesday, September 2nd, 2008 at 8:30 am in the Townhouse Association Community Center. 2 owners were present. Doug Butler called the meeting to order at 8:30 a.m. noting a quorum was present.

Board members present: Doug Butler – President, Robert Jordan – Vice President, Robert Baldwin – Secretary, John Burnett – Treasurer, Henry Frank, Floyd Jordan, and Tim Young. Don Hill was unable to attend. Employees present were: Barbara Thurman and Glenn Zarpaylic.

GENERAL MANAGER’S REPORT – Glenn Zarpaylic reviewed the following with the Board.

1. Call Report – 1930 requests have been received year to date with 63 call requests remaining open.

2. Work Order Report – 516 work orders have been issued with 47 remaining open; however some of these have been completed since the report was generated.

3. Arista Courts – The office received a water bill for $972.00 for the Arista sprinkler system. Upon investigating the increase in usage, it was discovered an owner had reset the sprinkler system to run 6 days a week for 1 hour and 10 minutes each watering. Since this amount of usage was not budgeted for and is also not good for the grass, Glenn reset to water 2 times a week and has locked the timer box.

4. Fertilization – Glenn reported the Association is only funded for 1/3 of the cost to take care of the fertilization. After meeting with the Lawn Doctor they suggested just putting down pre-emergent for weeds at the present time.

5. Trash Corrals – Glenn recommended removing all the trash corrals in all the courts and making the owners and or renters responsible for their own trash disposal and use the money in other areas of the courts. There is no way the Association can police the trash bins and stop the continued problems existing with community trash corrals. Discussion followed.

Ø The Board agreed they would need to vote at the next regular board meeting on whether to keep the trash corrals or not.

Ø The Board requested Glenn present them with an estimated cost for removing the trash corrals along with an estimate of funds needed to properly police and maintain the trash corrals by the September board meeting.

6. Lawn Contractors are in catch-up mode. Weeds haven’t been sprayed in Villa Alegre due to lack of funds.

7. Reddina & Tomisa Lane Drain – the drain needs to be enlarged to address other areas. Mike Suggs will be adjusting his bid to include this area.

8. Desoto Courts – Glenn reported he had met with another engineering firm late Friday on August 29^th, but hasn’t received their bid yet.

Floyd Jordan reported the swimming pool sub-committee hasn’t met yet. Discussion followed. The Board agreed the pool needs to be brought up to the Health Department standards by next summer.

Bob Jordan stated during the last board meeting some board members stated courts could use capital reserve funds in the event they had a deficit in operating funds. Mr. Jordan stated in the “red book” under Capital Assessment Funding category #2 under Guidelines that was approved by the Board on November 3, 2005 it states “Capital reserves shall not be used to supplement the operating budget.” Discussion followed.

Ø Doug Butler will write a letter to the Balboa Cove townhouse owners concerning their deficit and ask them to approve a special assessment to cover the unusual expenditures.

Ø John Burnett requested courts be allowed to borrow against their capital reserve funds. The Board agreed to review this and bring it up at the next working board meeting.

2009 Budget – John Burnett reported he had talked to Jim Geddes last week, however, as of the meeting no work on the 2009 budget had been done.

Storage Facility – Robert Jordan reported he and Floyd Jordan recommend proceeding with the possible sale of the storage facility. Don Hill previously stated he would review the deed with regards to possible sale of the property; no update on his findings at this time. Robert Jordan stated during Don Hill previously stated the Association could haul off or sell articles/vehicles that are left in the storage facility after September 30^th. However, Mr. Eudox Patterson, Attorney at Law, stated the Association would need to file a “warehouseman’s lien” on the items and then sell the items at an auction. Discussion followed.

Ø The Board agreed the Association should follow Mr. Patterson’s opinion regarding disposing of the property and file a warehouseman’s lien on the articles that are left at the facility.

Nomination & Elections Committee Terms – Doug Butler reported Sheila Hill is suggesting the Board enact term limits on committees. Mrs. Hill stated some committee members have been on committees for years. Tim Young stated owners don’t get involved unless there is a problem and the Board needs to find a way to staff the committees. Discussion followed.

Ø Tim Young was directed to develop guidelines and term limits for committees.

Robert Jordan stated the Board needs to appoint board liaisons to the committees. Discussion followed.

Ø Doug Butler and Robert Jordan agreed to meet after the meeting to appoint board liaisons to the committees.

Desoto Courts “FOIA” – Robert Jordan reported Mr. Wedaman from Desoto courts sent an email to the office requesting owner information and was sighting Arkansas law. The office sent a pdf file to the Board referencing the POA policy with regards to releasing owner information which states they do not release the information. Discussion followed. Mr. Jordan stated Mr. Wedaman’s reason for requesting this information was to see if Desoto Courts wanted to get out of the Association. Discussion followed.

Ø The Board agreed at the next regular meeting the Board should adopt the POA policy with regards to releasing owner information and uphold the Board’s previous position regarding this.

Ø The Board agreed at the next regular meeting, the Board would need to vote on procedures for a court mail out to owners on a case by case basis.

Meeting adjourned at 10:39 a.m. noting the next board meeting will be Friday, September 12^th, 2008 at 10:30 a.m.

Respectfully submitted,

Barbara Thurman

Assistant Secretary

Barbara Thurman

Office Manager

HSV Townhouse Association

1 Perralena Lane

Hot Springs Village, AR 71909

Phone: 501-922-1375

Fax: 501-915-9347

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Working Meeting, September 2, 2008

2008-09-07T21:27:00.000-05:00

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Working Meeting
September 2, 2008, 8:30 AM

Present: President Doug Butler, Vice President Bob Jordan, Secretary Bob Baldwin, Treasurer John Burnett, Henry Frank, Floyd Jordan, Tim Young
Not present: Don Hill C.W Miller has resigned and not been replaced to date.
Also Present: General Manager Glenn Zarpaylic, Office Manager Barbara Thurman, Village Voice Reporter Diane Upchurch, several association members.
Board Members’ Report: None
Committee Reports: Standards, Control and Capital Improvements Committee: None
Architectural Control Committee: None
General Manager’s Report: Glenn Zarpaylic reported that, year to date, 1930 requests for service have been received, 868 have been successfully resolved, and 516 work orders have been issued.
 The Arista court sprinkler timer had been reset by one of the residents, resulting in a very large POA utility bill, and only $100 left in the court budget to cover sprinkling for the rest of the year.
 It is Glenn’s contention that previous lawn care budgets have been so out-dated that only by increasing the court outlay by two thirds will the association be able to provide adequate service.
 After a survey of the communal trash bin situation, Glenn is recommending that all bins be torn down, making each homeowner responsible for the proper disposition of the trash produced. The usable materials could be reclaimed to cover at least part of the cost of removal, and/or possible future use as a pad for new and improved U.S. postal boxes. Individual owner trash corrals may be a future solution to the current long-running garbage problems.
Old Business
 2009 Budget Preparation Update
 Storage Facility: Bob and Floyd Jordan quoted the association lawyer’s opinion that this property can be offered for sale, but it will be necessary to get a “warehouseman’s lien” to dispose of the property that has been abandoned within the area. An appraisal of the facility and advertisement of intent to sell is under advisement.
New Business:
 Court operating Deficit Spending & How to Fund: A long discussion of capital funds, reserve funds, repair funds, and operating funds, and how to manage them led to no decision. Balboa Cove Court is dealing with a $1300 deficit and may need another special assessment.
 Nominating & Election Committee Terms: There was no report from The Nominations Committee, chaired by Ruth Lauther, on whether to appoint or elect a replacement for C.W. Miller on the HSVTHA Board of directors. Tim Young was asked to research the association by-laws and report his findings to the board.
 Board Liaison to Committees: All committees need more volunteers. Bob Jordan and Doug Butler agreed to serve as HSVPOA liaisons.
 A request from a De Soto Court homeowner for a court list of unit owners will be denied. Bob Jordan advised: Read the Red Book!! This reporter has no idea what “red book” he was referring to. The board will control any mailing of communication between courts and homeowners, as well as correspondence between owners. A recommendation was made to vote to “ratify” the board’s decision to deny all requests for owner identification, which has been this board’s policy since January 2007, although in prior years owner identification information was available to the court representatives.
 Any court real estate information can be found at: www.@datascout.com.
 Liability Insurance Policy: Floyd Jordan agreed that insurance bids need to be investigated and he will do so.
Note meeting dates on next page.

2008 Meeting Dates: General Board Meeting, Friday, September 12, 10:00 AM
Working Board Meeting, Tuesday, October 4, 8:00 AM
Standards, Control & Capital Improvements Committee, Thursday, October 4,
10:30 AM
Working Board Meeting, Tuesday, November 4, 8:00 AM
General Board Meeting, Friday, November 14, 10:00 AM
Working Board Meeting, Tuesday, December 2, 8:00 AM
General Board Meeting, Friday, December 12, 10:00 AM
Standards, Control & Capital Improvements Committee, Thursday, December 4,
10:30 AM

Ower wants documents under Freedom Of Information Act.

2008-08-22T13:21:00.002-05:00

Comment on Minutes of August 7, 2008 from Barbara Thurman

2008-08-17T10:09:00.003-05:00

Ida,
Glenn reviewed the minutes. Under the Desoto courts master plan what Glenn is trying to provide the Board by the September 12th board meeting three bids from separate engineering firms to design said master plan.

HSV TOWNHOUSE ASSOCIATION -Standards, Control Committee Meeting Minutes 8-7-2008

2008-08-13T17:39:00.002-05:00

HSV TOWNHOUSE ASSOCIATION

STANDARDS, CONTROL & CAPITAL IMPROVEMENTS COMMITTEE

Meeting Minutes August 7, 2008.

The August 7, 2008 meeting of the committee was called to order at 10:40 AM by Chair Dale Milford with 8 court representatives (a quorum), executive board/committee liaisons Don Hill and John Burnett, HSVTHA General Manager Glenn Zarpaylic, and eight guests in attendance. Village Voice reporter Diane Upchurch was also present.

The minutes of the June 5 & July 3, 2008 meetings were accepted as amended. (It was pointed out that those not able to read the e-mailed minutes may find them at Microsoft Word or on the blog site: hsvtonic.blogspot.com/)

REPORT FROM GENERAL MANAGER:
Glenn Zarpaylic addressed the most pressing issues:

Communal Trash Bin Use, Abuse, Repair, and Replacement -- In order to get some much needed control in this area, Glenn is asking all court representatives to survey the communal bins and report to him the number existing, the condition of each by address, and a recommendation on how to best deal with the problems of use and abuse, repair and replacement, type of trashcans to best meet the policies of the association. Ms. Milford pointed out that the conditions in the courts now using communal bins are of such a variety, “one size will not fit all”. Court Representatives are encouraged to view the new bin in Madrid court on Escondite as an acceptable model for those bins that must be replaced. Glenn pointed out that the court budgets will dictate corrections, and Dale reminded the committee that all courts are “working on a shoe string and we need to fix, not patch” as the association addresses results of years of management neglect.

Parking Pad Problems -- Glenn is working to coordinate HSVTHA pad repair and replacement with HSVPOA street paving. As these improvements are completed, the pads will be striped and numbered to better control vehicle parking. Again, time and funding are an issue. Many areas are affected by poorly managed drainage and water main leaks, and can only be repaired or replaced when the water problem has been solved. Costs for these kinds of project have increased by 40% in some cases. The parking pads and curbs, that are in acceptable condition, may be striped and numbered for $.25 a linear foot -- less if the contractor is offered a big enough project.

Yard Maintenance -- Lawn watering in those courts that do not have underground sprinkling systems is a big problem when a long period of hot dry weather occurs. The available crew cannot “hand water” all the areas in need due to time and budget restrictions. Water is wasted in one area while another area has dying grass and shrubs. An assessment for underground systems, and more responsibility on the part of residents and home owners, seem to be the only answers to this problem. Ms. Milford suggested that those homeowners who have lawn and garden questions may call the Garland County Extension Office in Hot Springs.

The very “Old Business” of the Majorca #4 storage shed is still on hold because the contractor, who had agreed to repair it, has retired.

De Soto Court master plan --Glenn is getting more bids for this very large project and hopes to have a master plan presentation ready for the September 12 Board of Directors’ meeting. Don Hill pointed that the De Soto has many liability issues due to neglected sidewalks, steps, and drainage problems. Sandy Murphy pointed out that De Soto is getting much more attention that any other court and asked how long it would be before Coronado had a “master plan”. Don Hill over-rode her question by pointing out that the 24 units on Cordero Circle have become a “study area”.

The DeSoto Court Pool passed a Health Department inspection and was finally opened during the last week of July.

OLD BUSINESS

Up-dating of Governing Documents -- Do Hill asked for volunteers to serve on a sub-committee to standardize the 30 year-old HSVTHA by-laws. Sandy Murphy and Lee Zuege (volunteered via Ronnie Zuege) will serve with, hopefully, three other association members. All of the above mentioned problems will be addressed, and suggestions for tightening of policy issues concerning safety, appearance, parking, and personal conduct of owners and guests will be brought to the Board of Directors meeting on September 12, 2008. Mr. Hill suggested the association may want to consider more uniformity of unit exteriors to maintain values. The association has never had power to enforce its policies. A special assessment may be needed to protect the property values. Don stated he would welcome e-mailed suggestions from association members.

Insurance Risk Management Inspection -- Don Hill suggested that having an insurance agent survey the courts is not an option. He maintains that a person from the Risk Management Department of Underwriters should be brought into each court to determine all potential liabilities, the association coverage, and any premium adjustment necessary. Also, the by-laws of the association demand that the insurance coverage be let out for bids. This has not been done in the past. Don will present this information at the September 12 meeting.

Steve Poulton’s plan for court problem reportage, to be used during committee meetings, which was e-mailed to all committee members, was discussed. The faithful use of this list will produce a permanent, written record of reported problems and a follow-up report on how the problems have been handled. Representatives are encouraged to e-mail their court report to the chair if they cannot attend the monthly meetings. Steve was asked to create a useful format. It is hope this plan will move the monthly meetings “along more expeditiously”.

Dorothy Coston-Ashley -- Offered the committee her resignation. Juanita Wilbanks will apply to replace Dot. Dot then asked Board Liaisons Burnett and Hill if the board had taken any action on the recommendations the Rental Agency Committee had provided to them in July. It is hoped that some action or reaction will be reported at the July 12 board meeting.

NEW BUSINESS

Dale Milford asked both Mr. Hill and Mr. Burnett if they had read items I - V on the agenda of this meeting, which refer to the HSVTHA Board of Directors’ request of this committee, resulting from the Board Working Meeting of August 5, 2008. Both board members agreed they had read all five of the following directives.

I. Recruit TH owners in each court to specify their court’s maintenance contractual requirements. (Current contract expire 12-31-08)

!I. Recruit court reps to get involved in budget-setting process. (2010, ’11, &’12)

III. Recruit potential board members for board vacancies (if any).

IV. Recruit Finance Committee members.

V. Possible future establishment of a Communications Committee.

Ms. Milford offered her resignation as chair of this committee, observing that her continued presence is less than beneficial to the SC&CI Committee and its effectiveness. She emphasized she is retiring from the chair, not from the committee nor the field of battle. Upon a request for a volunteer to take over the chair, Sheila Hill offered to serve and was accepted with unanimous support.

COURT REPORTS:

ARISTA – John Burnett -- No problems

BALBOA COVE – No representative

CASTELLON – Not present

CORONADO – Sandy Murphy/Bobbie Wilson

CORTEZ – Troy Braswell

DE SOTO -- Sheila Hill/Ronnie Zuege has not had time to set up an information swap for homeowners on the internet. She also suggested our committee act to promote more waste product recycling.

GUADALAJARA – Dale Milford,-- No report

LA CAORUNA – Dorothy Coston-Ashley (Juanita Wilbanks is willing to replace Dot on this committee.)

LANZA – Jim Geddes -- Not present

MADRID – Bob Delong --Not present

MAGELLAN – Ruth Lauther -- No report

MAJORCA #2 – Don Mugle Not present

MAJORCA #4 -- Steve Poulton --Storage Shed is on hold.

SEGOVIA – Phil Gustafson Not present

VALENCIA – Ida Ferree -- Not present

VILLA ALEGRE – Sandy Corzatt/Ray Drake -- Not present

The meeting was adjourned by mutual consent.

Respectfully submitted,

Ida Ferree, Recording Secretary

Updated Committee & Board Listing 8/8/08

2008-08-08T17:48:00.001-05:00

2008 HSV Townhouse Association Committees:			EFFECTIVE:	8/8/2008
ARC Committee
	Name	Phone	E-Mail Address	Court
	Don Billings	915-0965 / 940-393-8868	donandjoan@suddenlink.net	Castellon
	Ernest Buck	915-0913	buckhsv@sbcglobal.net	Arista
	William "Bill" Turner	922-0591	vraab-a@sbcglobal.net	Majorca "2"

	* Liason -
Finance Committee
	Name	Phone	E-Mail Address	Court
	Jim Geddes	915-9989	jimgeddes@sbcglobal.net	Lanza



	* Liason - John Burnett	922-0230	step_ahead@suddenlink.net
Nominating & Elections Committee
	Name	Phone	E-Mail Address	Court
	Ruth Lauther	922-3268	ruthll@suddenlink.net	Magellan
	Sheila Hill	226-5019 / 984-1017	sheilahill@suddenlink.net	Desoto,Madrid, Valencia



	* Liason -
Standards & Controls Committee
	Name	Phone	E-Mail Address	Court	Board Liason
	Bill & Marilyn Whitman	915-8182	bmw6@suddenlink.net	Arista	Burnett
	Not Represented			Balboa Cove	Baldwin
	Gert Burgess	922-1233		Castellon	Butler
	Bobbie Sue Wilson	922-3357	bsuewil@yahoo.com	Coronado	F.Jordan
	Sandy Murphy	915-9322	sandy36@ipa.net	Coronado	F.Jordan
	Troy Braswell	922-5676	pop@braswell.cc	Cortez
	Sheila Hill	226-5019 / 984-1017	sheilahill@suddenlink.net	Desoto	Hill
	Lee Zuege	922-3878	lzuege@suddenlink.net	Desoto	Hill
	Dale Milford	922-5223	bobbedale@suddenlink.net	Guadalajara	Butler
				La Coruna
	Tomas Rowe	915-9365		La Coruna
	Jim Geddes	915-9989	jimgeddes@sbcglobal.net	Lanza	Baldwin
	Betty & Robert Delong	915-9765	betty.delong@century21.com	Madrid	Young
	Bill Freeman	922-4915	bmfreeman32@yahoo.com	Madrid	Young
	Majorie Easley	922-5786	easleymarg@suddenlink.net	Madrid	Young
	Ruth Lauther	922-3268	ruthll@suddenlink.net	Magellan	Baldwin
	Don Mungle	922-3819	donlin36@suddenlink.net	Majorca #2	R. Jordan
	William "Bill" Turner	922-0591	vraab-1@sbcglobal.net	Majorca #2	R. Jordan
	Steve Poulton	501-225-2173	poulton.steve@gmail.com	Majorca #4	R. Jordan
	Phillip Gustafson	915-9673	minmagic1@hotmail.com	Segovia	Frank
	Ida Ferree	922-3010	imferree@suddenlink.net	Valencia	Hill
	Ray Drake	922-4947		Villa Alegre	Frank
	Sandy Corzatt	915-9351	ttazroc@webtv.net	Villa Alegre	Frank
	* Liason - John Burnett	915-9946	liz2john666@att.net
	* Liason - Don Hill	922-5660	hsvtax@aol.com
Board of Directors
	Name	Phone	E-Mail Address	Court	Term
					1/1/06 - 12/31/08
	Tim Young	915-9263	tobahsv@suddenlink.net	Cortez	1/1/06 - 12/31/08
	Douglas Butler - President	915-8969 / 231-8247	doug829@swbell.net	Castellon	1/1/08 - 12/31/10
	Floyd Jordan	922-4311	fjjordan@gmail.com	Coronado	1/1/07 - 12/31/09
	Henry Frank	922-0337	hlfrank@sbcglobal.net	Villa Algera	1/1/08 - 12/31/10
	Donald Hill	922-5660	hsvtax@aol.com	Desoto	1/1/07 - 12/31/09
	John Burnett - Treasurer	915-9946	liz2john666@att.net	Arista	1/1/07 - 12/31/09
	Robert Baldwin - Secretary	915-8852	7445bob@sbcglobal.net	Magellan	1/1/06 - 12/31/08
	Robert Jordan - Vice President	915-8231	robertdjordan@suddenlink.net	Majorca "2"	1/1/08 - 12/31/10

	Glenn Zarpaylic	Barbara Thurman		HSVTHA Office
	538-3258 Home Phone	915-9597 Home Phone		Phone: 922-1375
	922-7132 Cell Phone	501-282-6918 Cell Phone		Fax: 915-9347
				hsv.tha@sbcglobal.net

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Working Meeting August 5, 2008, 8:30 AM

2008-08-06T21:39:00.001-05:00

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Working Meeting
August 5, 2008, 8:30 AM

Present: President Doug Butler, Vice President Bob Jordan, Secretary Bob Baldwin, Treasurer John Burnett, Henry Frank, Don Hill, Floyd Jordan, Tim Young
Not present: C.W. Miller whose resignation has been accepted.
Also Present: General Manager Glenn Zarpaylic, Office Manager Barbara Thurman, Village Voice Reporter Diane Upchurch, several association members.
Board Members’ Report: None
Committee Reports: Standards, Control and Capital Improvements Committee: None
Architectural Control Committee: None
General Manager’s Report: Glenn Zarpaylic reported that, year to date, 804 requests for service have been received, 732 have been successfully resolved. 41 others have been noted and are being considered. Many of these pertain to erosion and drainage problems which require long term solutions.
- Glenn has consulted a Little Rock engineering firm and has received an estimate on the cost of a master plan to correct the erosion and drainage problems in De Soto Court. A study of the problems recognized around the 24 units on Cordero Lane produced an estimate of $21, 210 for $883 per unit. Glenn expressed satisfaction with this cost estimate, based on his experience in construction. Glenn, Tim Young and Bill Turner plan to request estimates from other engineering firms and select a company to begin solving these long-standing problems.
- The hot, dry weather in July has stressed the lawns in the five courts being watered only once a week by the HSVTHA staff. Glenn suggested that the board approve the employment of more part-time employees to sprinkle each court twice a week, and to continue into the fall to apply fertilizer and weed control in all the courts. If this is not approved, the investment of previous seed, fertilizer, and herbicides will be wasted. The board asked for a financial breakdown of the affected courts. Barbara pointed out that this breakdown was included in the board packets. Since the audience was not provided with that information, it was difficult to follow the discussion of the extra costs involved. I’m sure the official board minutes will make the court costs and the decision clear.
The Majorca #2 sprinkling system will be installed by Mr. Murphy.
The DeSoto Court Pool is now open.
Bob Jordan and Floyd Jordan will pursue a decision on “what to do with the storage facility.”

New Business:
- The Nominations Committee, chaired by Ruth Lauther, was asked to advise the board on whether to appoint or elect a replacement for C.W. Miller on the HSVTHA Board of directors.
- Jim Geddes, chair of the Finance Committee, asked that the court representatives be involved in the rewording of the maintenance contracts. It was agreed that the Standards, Control, and Capital Improvements Committee would be willing to begin the process in September, and to focus on and complete the lawn contracts by December 31, 2008. Jim is preparing a 2009 - 20012 Budget and Timeline. The Finance Committee needs more volunteers to help with this project.
- It was suggested that the board and committees should have more and better communication with homeowners. It was pointed out that homeowners can get a lot of information from: hsvtonic.blogspot.com/
- Since it was pointed out that the office staff has a great deal of work, Dot Ashley suggested that some home owners would be willing to volunteer time to relieve some of the burden. Barbara feels that volunteers would be more trouble than they would be worth. Only those proficient in Word Access would be helpful.
- Ronnie Zuege asked for a list of the De Soto Court homeowners’ addresses and phone numbers. This is a privacy issue with the board, although Sandy Murphy pointed out that this is public information. Real estate information can be found at: www.@datascout.com.
Bob Jordan asked that I correct past reports of “no adjournment vote”. I apologize.
The meeting was adjourned by the agreement of all board members present.

Desoto Pool in Desoto Courts is now open!

2008-08-01T12:13:00.000-05:00

Dear Board & Committee Members,

I wanted to report that the Desoto Pool in Desoto Courts is now open. The cover was installed and the pool has passed inspection. The Desoto bathroom has also been cleaned and is open.

Barbara Thurman

Office Manager

HSV Townhouse Association

1 Perralena Lane

Hot Springs Village, AR 71909

Phone: 501-922-1375

Fax: 501-915-9347

Email: hsv.tha@sbcglobal.net

Open Letter From Bill Wedaman

2008-07-29T20:21:00.001-05:00

HSVTH Blog

"The Desoto Court Pool continues to be unusable. Many differing opinions and directions have caused many problems. Don Hill asserted that the board voted to get the pool ready for the swimming season three months ago, and no progress has been made to date. Mr. Hill and Ms, Milford asserted that mismanagement over the past several months, in several areas, has caused a number of homeowners to consider suing the association for mismanagement of the $50,000 collected each month from the membership. What to do with the pool has been discussed at all meetings since at least December of 2007, with no progress to date. Mr. Hill, a lawyer himself, disagreed with John Burnett’s assertion that the association lawyer, Mr. Patterson, is of the opinion that the pool may be disposed of without 100% of the members agreeing. This might also provide grounds for a lawsuit. Voice reporter Diane Upchurch brought up the issue of whether the pool is an amenity or an appurtenance. In Mr. Hill’s opinion it is an appurtenance because it is part of the property that every association member has bought and paid for."

So this is not new stuff I am coming up with? The $50,000.00 is just a drop in the bucket.

Once again, you can not sell or depose of something you do not own or hold title to. What would someone do with it anyway. Now if your intent is to sell the 11.29 Acers of Limited DESOTO COURTS common property" let me know how much you are asking, and my share is just over 1%. I will take my proceeds in cash. I estimate the value at $500,000.00.

Bill Wedaman

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Meeting July 11, 2008, 10:30 AM

2008-07-22T16:01:00.003-05:00

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Meeting
July 11, 2008, 10:30 AM
Since the HSVTHA Secretary’s Minutes and the article in the July 16 Village Voice covered this meeting at length, I am sending this report to Standards, Control, and Capital Improvements Committee Members and interested owners, recording those items upon which shed light on what direction the board has authorized us to move.
Present: Vice President Bob Jordan, Secretary Bob Baldwin, Treasurer John Burnett, Henry Frank, Don Hill, Floyd Jordan
Not present: President Doug Butler, C.W. Miller, Tim Young
Also Present: General Manager Glenn Zarpaylic, Office Manager Barbara Thurman, Village Voice Reporter Diane Upchurch, and thirty-some association members.
The minutes of the May 9, 2008 meeting were accepted as they appeared in the Board Packet.
The President’s Report was accepted as it appeared in the Board Packet.
Board Members’ Report: NONE
Committee Reports: Standards, Control and Capital Improvements Committee: Chair Dale Milford rose to report on the July 3, 2008 meeting, but was gaveled out of order because the committee did not have a quorum present on that day. No one questioned the vice president’s right to do this, but the action was unprecedented, in this committee member’s experience.
Architectural Control Committee: Don Billings reported on non-specific neglect of residential eave troughs and downspouts. A request to install a yard light, within the five foot limit, (but over the objection of the owner of 10 Emanuel Drive), at 9 Emanuel Drive in Villa Alegre was accepted by the board, with Henry Frank making the motion, and Don Hill abstaining.
General Manager’s Report: Glenn Zarpaylic reported that, year to date, 1530 requests for service have been received, 1432 have been successfully resolved. The others have been noted and are being considered.
The DeSoto Court Pool is not safe enough for the Health Department to allow it to open. Glenn has had two positive responses from pool companies willing to take over management and/or repair of the pool. There was much confusion expressed when Don Hill pointed out that the board did not follow through on the earlier positive vote to repair and bring the pool up to the safety code in time to open it for use during the May Memorial Day weekend. In Mr. Hill’s opinion, the board did not meet with its parliamentary duty. Glenn reported that during a telephone conversation , Tom Freeman, whose company had previously managed the pool, refused to continue has service, commenting that he would no longer work with “a bunch of idiots“. Floyd Jordan agreed that the board did not follow through with its parliamentary duty, and since much of the swimming season has already passed, and the pool is no closer to opening that it was in December, perhaps opening the pool should not be an option this summer. These are long-standing neglect problems and the homeowners, especially those in DeSoto Court, strongly expressed their displeasure with the boards’ inability to open the pool in a timely manner. One owner agreed with Mr. Freeman’s assessment of the HSVTHA Board of Directors. At this point, angry homeowners refused to accept an “out-of-order gaveling” and Bob Jordan called the police.
- A fifteen minute brouhaha ensued.
Kathy Peterson, representing Desoto Court, accused the board of planning to permanently close the DeSoto Court Pool . Bob Baldwin and Bob Jordan both denied this charge. Several DeSoto Court homeowners objected to the lack of management of the pool by the board. Court Representative, Ronnie Zuege, suggested that the pool be drained today, the drain cap secured, and get the pool open ASAP. Further discussion led to a motion by Floyd Jordan, which Don Hill seconded and the board passed, to authorize Glenn to find a licensed pool contractor, secure the vortex cover, get health department approval, fill the pool, treat it with chemicals, and open it as soon as possible. David Hill agreed to serve on a sub-committee to get bids on renovation of the pool and pool area by next swimming season. The board voted to establish a sub-committee, made up of board members Don Hill and Floyd Jordan and DeSoto Court Homeowners David Hill, Kathy Peterson and Lee Zuege. There is no promised date of opening this summer. Mr. Bob Jordan said that “within two weeks would be outstanding.”
The Majorca #2 sprinkling system was approved.
The board voted to purchase a new utility truck for the use of the management at a price of $18,390, plus tax.

The RV parking problem in Coronado Court has not been resolved. Ida Ferree presented a History of Habitual Abuse by recreational and commercial vehicles, as well as other problems that never seem to be addressed by the board of this association. Dale Milford, Chair of the Standards & Control Committee pointed out that the association has a policy to control these infractions, but it is never enforced by the board. Lee Zuege shared a similar problem in his neighborhood. Don Hill offered to work with the committee and the board to revise the rules and regulations to conform to county policies in another attempt to resolve this decades-long aggravation. Glenn offered to respond promptly to any reports of infractions. A question of the willingness of the board to enforce the policy now in place arose. In response the board voted to empowered the SC&CI Committee to examine the existing rule, regulations and policies now in place for enforcement purposes. That committee is to carry out the committee’s responsibilities by drafting updated rules to include fines, administrative costs, an alternative dispute resolution system, to better define the authority of the association to meet its responsibilities to the home owners. The SC&IC Committee was also authorized to draft standards. Dot Ashley asked if this committee is authorized to seek legal input and opinion from the association Lawyer during the drafting process. Bob Jordan said, “Yes!”
No decision has been made as to the disposition of the former vehicle storage lot. There has been some interest in leasing.
New Business:
Phil Gustafson reported on the results and recommendations of the Rental Agency Committee. Phil asked the board member to underline unified enforcement, unified support, police support, rental agency unification in the printed report. He also suggested a meeting with the POA and the police, to get all involved in controlling the unacceptable behavior of individuals who do not know, or choose to ignore, the policies.
2. Ida Ferree reported on the results and recommendation of the Trash Bin Moratorium. A motion was passed to resume the repair or replacement of unacceptable trash bins. (Note: Glenn is investigating the design, make-up, and placement of new trash bins.)

- The meeting was adjourned without a vote.

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION MEETING OF THE BOARD OF DIRECTORS JULY 11TH, 2008

2008-07-16T14:23:00.002-05:00

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION

MEETING OF THE

BOARD OF DIRECTORS

JULY 11^TH, 2008

The meeting of the HSV Townhouse Association Board of Directors was held on Friday, July 11^TH, 2008 at 10:30 am in the Townhouse Association Community Center. 36 owners were present. Robert Jordan called the meeting to order at 10:30 a.m. noting a quorum was present.

Board members present: Robert Jordan – Vice President, Robert Baldwin – Secretary, John Burnett – Treasurer, Henry Frank, Floyd Jordan and Don Hill. Doug Butler – President, C.W. Miller, and Tim Young were unable to attend. Employees present were: Barbara Thurman, Glenn Zarpaylic and Gayle Annis.

DIRECTORS’ REPORTS – NONE

COMMITTEE REPORTS

STANDARDS, CONTROLS, AND CAPITAL IMPROVEMENT COMMITTEE – Dale Milford reported there wasn’t a quorum at the meeting, therefore no business could be conducted. The Board accepted their notes from the meeting.

ARCHITECTURAL REVIEW COMMITTEE – Don Billings reported the committee received an application from 9 Emanuel Drive requesting to put up a light within their 5’ area; however the adjoining townhouse owner objected to the request. Mr. Billings stated the committee didn’t have any objections to the light being installed and is requesting the Board make the final decision on the request.

Henry Frank made a motion to accept the decision made by the Architectural Review Committee and approve the light at 9 Emanuel Drive as requested. Motion seconded and approved; Don Hill abstained.

GENERAL MANAGER’S REPORT – Glenn Zarpaylic reviewed the following with the Board.

Call and work order report – noting 1530 received year to date with 74 call requests remaining open, noting most of them pertain to safety, erosion and drainage problems.

Desoto Pool – Glenn reported he is awaiting bids from two companies he met with this past week regarding installing the vortex cover properly and about weekly maintenance of the pool. However, one company doesn’t have the required insurance. Glenn reviewed with the Board his conversation with Tom Freeman of Freeman’s Pool Service and Mr. Freeman’s decision to terminate his service with the Association after being asked to repaint the numbers and lines in the pool. Don Hill questioned the Board overriding the previous vote by the Board to install the vortex cover and repair the leaks before opening the pool. Bob Jordan stated the intention was to repair the leaks before opening the pool; however, a request was received to open the pool without repairing the leaks by the Desoto Court representative. Doug Butler sent an email to the Board members asking their opinion on this, and the majority of the members agreed to postpone repairing the leaks in order to open the pool as soon as possible, and that was the direction Glenn was following.

Ø Floyd Jordan made a motion to reverse the previous motion to attach the vortex cover and repair the leaks and just attach the vortex cover at this time in order to have the pool opened. Don Hill questioned the Board’s decision to override the previous motion in favor of just attaching the vortex cover and feels the Board should have followed through on their original motion to have the pool repaired properly. Discussion followed.

Ø Bob Jordan summarized what needed to be done before the pool would pass inspection. Locate a contractor who is properly insured; have the vortex drain installed correctly, inspected by the health department; fill the pool and add chemical; and have the pool inspected for a permit so the pool can be opened. Moved, seconded. Discussion followed.

Ø Floyd Jordan made a motion the Board stand by the original motion, forget about 2008 season and concentrate on having the pool repaired correctly for the 2009 season and appoint a sub-committee of the Board to assist Glenn in getting bids to repair the pool correctly.

Ø Robert Jordan stated the email survey of board members will not be recognized and the previous motion to repair leaks and install the vortex cover will stand.

Several members of the audience spoke out of order and would not recognize the Chairman. Robert Jordan called for a 10 minute recess at 11:07 a.m. Robert Jordan returned to the floor with a P.O.A. Police Officer and called the meeting back to order at 11:19 a.m. advising the membership they must conduct themselves in an orderly fashion, and recognize the chair. Mrs. Peterson addressed the membership and the Board regarding why the pool hasn’t been repaired before now. Mrs. Peterson stated she reviewed the minutes at the office and found a letter from the attorney where the Board had requested information to determine if the Board could close the pool. Mrs. Peterson stated the letter stated the Board could close the pool without a vote of the membership. Bob Baldwin stated there is no one on the Board who is saying they want to close the pool; the Board was investigating all their options. Robert Jordan addressed the letter Mrs. Peterson was referring to. Mr. Jordan reported around the end of last year the board discussed whether or not the Association had the authority to close the pool; a questionnaire was put to the property owners asking for their input, of which there were mixed opinions and closing the pool wasn’t an option. The Board sought legal opinion if the Association could close the pool; the attorney never sent a letter so he was contacted to send his written opinion regarding closing the pool.

Ø Floyd Jordan moved Glenn retain an insured contractor, properly attach the vortex cover, obtain health department approval, fill the pool and re-install chemicals, obtain final approval of the health department to open the pool. Approximate cost of $2,000. Seconded and approved unanimously as amended.

Ø Floyd Jordan moved to establish a sub-committee to develop a plan to for future upgrades/repairs to the pool to bring it up to standards, consisting of Don Hill, Floyd Jordan, Kathy Peterson, Lee Zuege and David Hill to locate a contractor and obtain a line item bid to present to the Board for their final approval. Seconded and approved unanimously.

OLD BUSINESS

NEW TRUCK – Robert Jordan reviewed with the Board prices for new trucks that were good until through July, noting the prices didn’t include sales tax which would be paid when the vehicle was licensed. Discussion followed.

Ø Don Hill made a motion the Board approve $18,390 to purchase a 2008 Toyota Tundra which is the best price. Motion seconded and approved unanimously.

RV PARKING – Robert Jordan reported two letters were delivered to the owners at 40 Esmeralda by the Police Department and the RV camper has been moved and the owner stated they were moving back to California. Mr. Jordan stated the Standards, Control, & Capital Improvements Committee never presented a new ruling for the parking issues to the Board for their approval as previously requested; therefore, the 72 hour rule stands. The covenants of the HSVTHA directs the establishment of standing committees for Standards, Controls, & Capital Improvements, Finance, and Architectural Review committee and for the establishment of special committees. The committee requirements provide for the input by owners for establishing rules and procedures that are presented to the Board for approval. If the Board sets all the rules for the Association, without the input from the owners, this would be a dictatorship and he didn’t think the owners would want that. Don Hill stated Mr. Jordan is correct, the Standards and Controls has the authority to draft a rule and bring it to the Board for their approval.

STORAGE FACILITY – Robert Jordan reported Cooper, Inc. said the Association couldn’t sell the storage area without 100% approval of the membership so the Board is considering leasing the area. Mr. Jordan has contacted Norm Bushee who owns the Balboa storage facility is interested in leasing the THA storage facility on San Fernando and Mr. Bushee is preparing a lease proposal for the Board to consider. Mr. Jordan reported, since he has contacted Mr. Bushee regarding leasing a space at his facility, he will recluse himself from all further contact with Mr. Bushee and the possible lease of the THA storage facility.

RENTAL AGENCIES – Floyd Jordan moved the Board establish a standing committee to improve communications and cooperation with rental agencies managing rental properties with the Townhouse Association. The committee will be comprised of members of the Standards, Controls and Capital Improvement Committee. Discussion followed. Motion seconded and approved unanimously as amended.

TRASH BIN MORATORIUM – Robert Jordan made a motion the Board lift the moratorium on trash bins, and begin repairing or replacing the existing bins in various courts to comply with the height requirement as stated in the governing documents. Discussion followed. Motion seconded and approved unanimously as amended.

QUESTIONS & ANSWERS

Meeting adjourned at 12:48 p.m.

Respectfully submitted,

Barbara Thurman

Assistant Secretary

Barbara Thurman

Office Manager

HSV Townhouse Association

1 Perralena Lane

Hot Springs Village, AR 71909

Phone: 501-922-1375

Fax: 501-915-9347

Email: hsv.tha@sbcglobal.net

Open Letter On Townhouse Management from June 11, 2008

2008-07-11T22:29:00.003-05:00

Townhouse management

After years of attending HSV Townhouse Association management meetings, I think it is time to share some of my perceptions with concerned Villagers, in general, and with townhouse owners, specifically.

• Because there are 15 townhouse courts managed by the HSVTHA, with almost 1,000 units scattered throughout the Village, what happens to the courts affects the whole area.

• Because the maintenance of the courts in the HSVTHA, for which homeowners pay association as well as POA fees, has been so poorly managed for many years, the result is wide-spread deterioration in many of the courts.

• Because two-thirds of the townhouse units are NOT owner occupied, the deterioration is increasing exponentially. Uncaring renters are allowed to treat our courts like a city slum, with trash, pets, and unauthorized vehicles taking over our streets and common property.

• At the most recent meeting of the HSVTHA board, following a report on these problems by the new general manager, it was pointed out by HSVTHA President Doug Butler that most of the people in the Village must be happy with this situation because ONLY 50 or so people come to the meetings to complain.

• Is this a case of getting the kind of government we deserve?

• If you agree that this is not what you expected when you invested in Hot Springs Village , I have some suggestions.

1. Go to the informational blog: HSVTONIC@gmail.com (Bylaws, board members, townhouse court representatives, committee members, and meeting dates and reports are all listed.) Or stop by the townhouse office and ask for this information.

2. Attend the working board meetings on the first Tuesday of each month at 8:30 a.m.

3. Attend the court representative meetings on the first Thursday of the month at 10:30 a.m.

4. Attend the board of directors meeting on the second Friday of July 11, at 10:30 a.m. (they meet every OTHER month).

5. Speak UP! - at the meetings, on the blog, by e-mail, by letters, on the phone, in the paper.

6. Volunteer to serve on the board or a committee.

7. Make yourself available to work and cooperate with Glenn Zarpaylic, the new townhouse general manager.

IDA FERREE Hot Springs Village

Note: Please leave you comments as well as your answers to the Poll Questions located a the top of the page!

Official Minutes of the HSVTHA WORKING MEETING OF THE BOARD OF DIRECTORS JULY 1ST, 2008

2008-07-09T15:02:00.001-05:00

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION

WORKING MEETING OF THE

BOARD OF DIRECTORS

JULY 1^ST, 2008

The meeting of the HSV Townhouse Association Board of Directors was held on Tuesday, July 1st, 2008 at 8:30 am in the Townhouse Association Community Center. 5 owners were present. Robert Jordan called the meeting to order at 8:30 a.m. noting a quorum was present.

Board members present: Robert Jordan – Vice President, Robert Baldwin – Secretary, John Burnett – Treasurer, Henry Frank, C.W. Miller, and Tim Young. Floyd Jordan, Don Hill and Doug Butler – President, were unable to attend. Employees present were: Barbara Thurman and Glenn Zarpaylic.

DIRECTOR’S REPORTS – NONE

GENERAL MANAGER’S REPORT – Glenn Zarpaylic reviewed the following with the Board.

1. Call and work order report noting 1417 received year to date with 66 call requests remaining open, noting most of them pertain to safety, erosion and drainage problems. He also noted 350 requests were received in June with only 24 of them remaining open.

2. Desoto Pool – Last Wednesday Doug Butler told Glenn he had sent an email to the Board members asking their approval only to install the vortex cover on the pool at this time so the health department would approve the opening of the pool, due to a number of calls the court rep had been receiving. During this time Glenn located a company to install the cover once he received the approval from Doug & the rest of the board members. When Doug contacted Glenn with the approval, Glenn contacted the company that was to put the cover on and found out he didn’t have the proper insurance after he said he did. Every other pool company he’s contacted didn’t have the time or they didn’t want to drive all the way to the Village. Glenn also contacted Tom Freeman to have him touch up the markings in the pool that he previously did but were of poor quality. Mr. Freeman at that time got upset and said he didn’t want to work for the Townhouse Association any longer; stating he would turn in his keys and drain cover. Now the Association doesn’t have anyone trained to take care of the pool once the drain cover is installed. Glenn reported he had contacted the POA to see if their employees could be hired to take care of the Desoto Cts. Pool but was told they were off sick. Discussion followed. Glenn noted Tom Freeman previously installed the drain cover improperly with just a zip tie and then filled up the pool before notifying Glenn.

Ø The Board directed Glenn to find a company to install the drain cover and a company to clean and maintain the pool on a weekly basis.

Ø C.W. Miller and the Board agreed unless someone can be found to take care of the pool on a weekly basis, attaching the drain would be a waste of money.

3. Immediate safety Issues – Glenn suggested the Association hire a team to locate and identify all the safety issues that pose an immediate danger, noting a lot of issues weren’t covered in the walk though and new issues are arising every day. Glenn suggested forming a committee to review the findings and prioritize them as he doesn’t have the time. SEE ATTACHED MEMO.

Ø C.W. Miller stated committees take too long to reach a decision and suggested Glenn obtain a list of contractors he trusted that could do the work and go with him to do the inspections, as this would speed up the process. Glenn stated he agrees. However from what Glenn has seen and uncovered here at the Association, when he has a say and a hand in everything, as things progress and things start to get done, if they aren’t up to par for certain people then false accusations get made and Glenn is not ready to be put in that position. Glenn was hired to oversee the maintenance of the Association; if he starts hiring contractors that he recommends then people will be thinking he is getting kick backs and he doesn’t want to be put in that situation.

Ø Glenn noted at some point the Association will need to have a special assessment to pay for the corrections that are needed as some of the courts have a lot of issues.

Ø Tim Young will assist Glenn with finding a company.

Ø C.W. Miller has concerns regarding safety issues that have been identified and haven’t been repaired yet and doesn’t want to spend a lot of time and money on a master plan and nothing getting done in the mean time. C.W. Miller stated they have had 2 walk throughs and would like to stop talking about it and get something done. Glenn stated if they address concrete now then they also have to address the drainage.

Ø Bob Jordan directed Barbara to re-distribute the walk through reports to the Board members so they can review what can be repaired now that would be outside of a master plan.

4. Glenn reviewed recommendations, but not requirements from the insurance company’s loss prevention inspector. Several of the recommendations have already been done.

Ø Railings – need a guard rail installed.

Ø Pool – 2 issues

i. A line attached to the life safety ring (Have line in the office)

ii. Drain cover installed. (Currently working on)

Ø Maintenance Program – as previously discussed.

Ø Motor Vehicle Registration checks – check driving records annually (THA already does)

Ø Contractors should have a certificate of insurance of general liability and workman’s compensation on file and list the THA as an additional insured on their insurance. (All our contractors comply with the Association’s current requirements. However, the Association is not listed as an additional insured, as this is not currently required.) Glenn requested the Board decide if they want to require the contractors to list the Association as an additional insured. Glenn stated some contractors may have no problem while others may not want to. This is a recommendation that basically lessens our exposure.

i. C.W. Miller and Robert Jordan both agreed the Association should require it.

Ø Add “Hold Harmless Agreement” to the contractors’ contracts. (Discussion followed)

i. The Board agreed to contact the THA attorney to draw up a blanket contract for all contractors to sign that would include the “Hold Harmless Agreement”.

Ø Verification of Employee Insurance – This applies when employees are reimbursed for mileage used for townhouse business. (This has been done)

Ø Safety Program – Glenn stated he agrees and the Association needs to hire more employees, noting until he has a proper job description for them he can’t really go forward with this. Discussion followed with the Board stating this is open ended and could take some time to develop a safety program.

OLD BUSINESS

Majorca “2” Courts – The ballots were counted a couple of weeks ago; the court approved the automatic sprinkler system; however, since the Board didn’t have a quorum they couldn’t accept the results. The Board will officially approve the results at the next regular board meeting.

Ø Bob Jordan suggested since Glenn doesn’t have the time, that Don Mungle act as an overseer of the project to insure it is properly installed.

New Truck for General Manager – Robert Jordan reported he went to Hot Springs and looked at new trucks and stated the Board needs to decide and approve a price limit so when we do find a truck they can buy it. Discussion followed.

Ø The Board agreed in principal to a limit of $18,500 for a new truck and would vote on it in the regular July meeting.

RV Parking – Glenn reported the office sent another letter to the owner’s of 40 Esmeralda Place who keeps parking a large RV there. The police department delivered a letter to the owner informing him if the RV wasn’t moved immediately, the matter would be brought before the board for possible fines for violating the habitual parking rules. Glenn reported the RV was removed that day.

Storage Yard – Robert Jordan said the Board previously talked about leasing the storage facility and wanted to know if the Board still wanted to pursue that. Discussion followed.

Ø The Board agreed to contact the THA attorney regarding drawing up a lease and the procedures.

NEW BUSINESS

Dot Ashley submitted a written report regarding meetings she and Phil Gustafson had with the rental agencies operating in Hot Springs Village regarding various rental issues. (SEE ATTACHED) Discussion followed.

Ø C.W. Miller recommended the Board have a motion at the next meeting to establish a standing committee and have them designate a townhouse overseer. Once the over-site is in place the Board can go through item by item and begin to approve the suggestions. The Board agreed.

TRASH BIN MORATORIUM – The Board reviewed the report submitted by Ida Ferree which stated the pilot program worked out really well in Valencia, but she didn’t know if it would work in other areas. Ms. Ferree’s recommendation is the Association retains the communal trash bins and repair/rebuild them. John Burnett had concerns that the report tends to be a blanket fix. The different courts need to be addressed concerning their unique needs. The board needs to know which courts would be affected. Also, which courts have problems with trash bin usage, and which bins need repair or replacement. Discussion followed. C.W. Miller stated there are three issues - trash bins, trash disposal and cleaning of the bins. Glenn stated the contractors pick up the bins on their scheduled service day; however, they are lawn contractors and not garbage men. Discussion followed.

Liability Insurance Policy – TABLED UNTIL NEXT WORKING BOARD MEETING

Draft Resolution – TABLED UNTIL NEXT WORKING BOARD MEETING

QUESTIONS & ANSWERS

Meeting adjourned at 10:24 a.m.

Respectfully submitted,

Barbara Thurman

Assistant Secretary

July 3, 2008 HSV TOWNHOUSE ASSOCIATION STANDARDS, CONTROL & CAPITAL IMPROVEMENTS COMMITTEE

2008-07-08T14:22:00.002-05:00

HSV TOWNHOUSE ASSOCIATION

STANDARDS, CONTROL & CAPITAL IMPROVEMENTS COMMITTEE

Meeting Minutes July 3, 2008.

The July 3, 2008 meeting of the committee was called to order at 10:30 AM by Chair Dale Milford with 7 court representatives, executive board/committee liaisons Don Hill and John Burnett, HSVTHA General Manager Glenn Zarpaylic, and two guests in attendance. Village Voice reporter Diane Upchurch was also present. The minutes of the June 5, 2008 meeting were amended to more correctly reflect the Rental Agency Committee report. The report of this committee has been submitted, by Dot Ashley and Phil Gustafson, to the board of directors for consideration at the July 11, 2008 board meeting.

Ida Ferree has submitted a report and recommendation on the Communal Trash Bin Removal Pilot Program in Valencia Court. Sheila Hill has presented to the board a report on a survey of Parking Problems and Solutions in all association courts.

Because the number of members present did not constitute a quorum, no official business could be conducted. The following is a report on the discussions that took place.

REPORT FROM GENERAL MANAGER:
Glenn Zarpaylic repeated the many problems facing the older courts and suggested solutions. All of his report has been recorded in the minutes of the July1, 2008 working board meeting, available in the townhouse office, and in the unofficial report posted on hsvtonic.blogspot.com/

Glenn also distributed a stump grinding memo to each court representative. Glenn is spending much of his time responding to the many maintenance calls, and developing a working relationship with the lawn contractors and crews.

The DeSoto Court Pool continues to be unusable. Many differing opinions and directions have caused many problems. Don Hill asserted that the board voted to get the pool ready for the swimming season three months ago, and no progress has been made to date. Mr. Hill and Ms, Milford asserted that mismanagement over the past several months, in several areas, has caused a number of homeowners to consider suing the association for mismanagement of the $50,000 collected each month from the membership. What to do with the pool has been discussed at all meetings since at least December of 2007, with no progress to date. Mr. Hill, a lawyer himself, disagreed with John Burnett’s assertion that the association lawyer, Mr. Patterson, is of the opinion that the pool may be disposed of without 100% of the members agreeing. This might also provide grounds for a lawsuit. Voice reporter Diane Upchurch brought up the issue of whether the pool is an amenity or an appurtenance. In Mr. Hill’s opinion it is an appurtenance because it is part of the property that every association member has bought and paid for.

Inspection by Village Insurance representative Jack Mossburg did not include all courts. It was stated that a complete inspection should be done by the company risk management department. In Mr. Hill’s opinion, the association is very under-insured, due to 30 years of neglect. He feels the reserve fund of $180,000 should be used to correct all the safety issues in order to avoid lawsuits. Mr. Hill is of the opinion that future over-all plans need a team of experts in several areas to initiate any corrections and improvements to ensure the safety of all who use the limited common property of the association.

Ms. Milford asserted that every court on the west end of the Village has at least one serious liability issue. Mr. Burnett brought up the fact that the board conducted inspection tours of all courts last fall, which he suggested was “a starting point“. Glenn noted he is aware of those reports, but he has found that there are many as yet unreported problems to be addressed. Ms. Milford asserted the need for experts to be called upon to identify all the safety issues and advise the best way to correct them. This may call for a special assessment to protect the association from legal action, but Mr. Hill feels the $180,000 in the reserve fund should be applied. Some of the problems are not only the association’s responsibility, but the responsibility of the HASPOA.

Mr. Hill pointed out that all insurance and workman’s comp policies on employees need to be checked every month to be sure they have been kept current.

Mr. Burnett assured Mr. Zarpaylic, and the committee, the board will discuss and act on all of Glenn’s suggestions. Glenn received a round of applause for his efforts to improve the service, to protect the bodily safety, and to protect the value of all association property.

Illicit RV parking in Coronado Court was discussed. Glenn said the police have served the owner with a document declaring his infractions. Mr. Burnett stated that the RV has been reported and “the clock has started“. It was heatedly pointed out the “the clock” started over a year ago, and the RV is still habitually parked in that court several days each month. Don Hill suggested that any infraction of county laws could be reported to the county sheriff for investigation, in addition to the Village police department. He also pointed out that anything identified as a “public nuisance” can be legally acted against. Towing, and even sale of the nuisance may ensue. Ms. Ashley stated that someone is dropping the ball.

Steve Poulton’s plan for court problem reportage, to be used during committee meetings, was tabled for presentation at the next meeting, when it is hoped the attendance will be better.

At the August 5 ,2008 board meeting Don Hill will be discussing a proposed revision of the Declarations of Covenants and By-Laws to clarify the responsibilities of the association, the board of directors, the committees, and the home owners, as well as any county ordinances and policies of the HSVPOA.

COURT REPORTS:

ARISTA – John Burnett -- No problems

BALBOA COVE – No representative

CASTELLON – Gert Burgess asked what could be done to clean up the stump grinding “mess”. Dale volunteered to take it away to use for mulch in her own yard. Gert also reported on a neighborhood get-together that resulted in five volunteers, who took care of all their needs. Ms. Ashley commented that La Coruna does not have five able bodied people to volunteer.

CORONADO – Sandy Murphy/Bobbie Wilson -- Not present

CORTEZ – Troy Braswell -- Not present

DE SOTO -- Ronnie Zuege (pronounced Ziggy) volunteered to set up an information swap for homeowners on the internet. Ms. Milford asked her to pursue4 that project and report at the nest meeting.

GUADALAJARA – Dale Milford -- No report

LA CORUNA – Dorothy Coston-Ashley -- No report

LANZA – Jim Geddes -- Not present

MADRID – Bob Delong reported that branches, limbs, and leaf litter are not being removed from the limited common property. Bob questioned the position of the board on trash bin maintenance, repair, and replacement. It was re-stated that any and all requests for service must go to the office. All the requests that went into the office before Glenn was hired will not be recognized. Patience and perseverance is recommended. Glenn has promised to respond within three days.

MAGELLAN – Ruth Lauther -- No report

MAJORCA #2 – Don Mungle offered a lawn improvement suggestion. The Garland County Extension Service, on Woodbine in Hot Springs has very good advice. Among other tips, they suggest the application of fast acting lime. The point was made that with the many expensive court problems facing the association, home owners are going to have to take responsibility for many things.

MAJORCA #4 Steve Poulton – Not present

SEGOVIA – Phil Gustafson Not present

VALENCIA – Ida Ferree reported that the Valencia lawns, trees, and shrubbery are looking well cared for. The inadequate sprinkling and hose removal remains a problem.

VILLA ALEGRE – Sandy Corzatt/Ray Drake -- Not present

The meeting was adjourned by mutual consent.

Unofficial Report of HSVTHA Board of Directors Working Meeting July 1, 2008, 8:30 AM

2008-07-02T12:19:00.001-05:00

Ida Ferree’s Unofficial Report of HSVTHA Board of Directors Working Meeting
July 1, 2008, 8:30 AM
Present: Vice President Bob Jordan, Secretary Bob Baldwin, Treasurer John Burnett, Henry Frank, C.W. Miller, and Tim Young
Not present: President Doug Butler, Don Hill, Floyd Jordan
Also Present: General Manager Glenn Zarpaylic, Office Manager Barbara Thurman, Standards, Control and Capital Improvements Committee members Dale Milford, Dot Coston-Ashley, Ronnie Zuege, and Ida Ferree, three association members , and Village Voice Reporter Diane Upchurch
Association Directors’ Reports: NONE
General Manager’s Report:
1. The DeSoto Court Pool is not safe enough for the Health Department to allow it to open. Tom Freeman, who has in the past been employed to manage and maintain the pool, declared he was not willing to “Work with idiots!” so there seems to be no hope of opening the pool in the near summer. Mr. Freeman had attached the vortex drain cover improperly, so when Glenn was directed to test the security of that cover, it came off easily. Mr. Freeman assured the board that, even though the drain was outdated, the cover would be adequate because it had been “grandfathered”, and proceeded to fill the pool with out permission. Glenn has had no positive responses from any pool companies willing to take over management of the pool in its present condition. Repair of the leak and apron surfaces will have to be addressed at some point. These are long-standing neglect problems..
2. The long neglected problem of drainage and erosion control, unsafe steps, parking pad railings, and broken sidewalks is so extensive that Glenn is recommending that the board hire a professional team to identify all the safety risks, then hire a commercial construction company to move in and make the necessary corrections. The ARC Committee Members -- Don Billings, Ernest Buck, and Bill Turner will be asked to prioritize a list of projects, and then search for a construction company to complete the work as one project. Glenn asked that the board members take time to investigate the problems that the older courts have. The situation is dire in many areas! A member of the audience suggested an engineering company be consulted. It was suggested that Tim Young, with the help of Bill Turner, investigate the possibilities.
3. In order to locate the many damaged, clogged, uncovered, and missing stinger heads, Glenn suggested the board rent two metal detectors and hire a couple of workers to complete the survey of the sprinkling systems.
4. Insurance representative Jack Mossburg(?) has recommended, as a safety issue, that:
 The leak and surfaces of the DeSoto Pool be repaired, the ladder be re-attached, and a “lifeline” be added.
 Guard rails be constructed on all of the elevated parking areas,
 The association conduct an annual motor vehicle driver check on all employees,
 Ensure all sub-contractors are certified for insurance and workmen’s compensation.
 Conduct all business with a written contract and a “hold harmless” agreement,
 The board attorney be directed to formulate a blanket contract to meet this requirement,
 All employees who may asked to be recompensed (as for gasoline) must have an insurance card for verification.
Old Business:
1. The Majorca “2” sprinkler system vote has been passed.
2. The board is ready to make a recommendation on the purchase of a new utility truck for the use of the management.
3. Since the board members present agreed that having ONLY ONE RV parking problem out of 16 courts is acceptable, they offered no recommendation to the objections of the Coronado Court homeowner present. 4. No decision has been made as to the disposition of the former vehicle storage lot. Glenn suggested that some portion of that area might be useful for parking of contractors’ vehicles and equipment.
New Business:
1. Dot Coston-Ashley presented a report and recommendations on Rental Agency Committee visits made by she and Phil Gustafson.
2. Ida Ferree reported on the results and recommendation of the Trash Bin Moratorium.
Since Don Hill was absent, both the Liability Insurance Policy and Draft Resolution subjects were tabled.
 The meeting was adjourned without a vote.

Response to issues concerning Robert Jordan re: Draft Resolution

2008-06-13T00:08:00.000-05:00

Robert and all concerned parties:

A short while ago the Counties of Garland and Saline adopted new ordinances at the request of the POA to assist the POA with enforcing the various covenants, restrictions and protective covenants set forth in the Hot Springs Village Covenants and Restrictions ("Declaration"), the Townhouse Association "Supplemental Declarations of Covenants & Restrictions ("Supplemental Declaration") and the Protective Covenants, through the utilization of the police and sheriff's office. As many of you have experienced, the police will not enforce rules and regulations of the Townhouse Association, only laws and ordinances. Therefore, to ensure enforcement by our police, it is imperative that our rules, regulations and protective covenants are consistent with the Garland and Saline county ordinances. There is no better reason to adopt and implement the provisions of the Draft Resolution.

State Statutes and County Ordinances are always in effect and overlay our Declaration and Supplemental Declaration as well as any policy enacted or adopted by the POA or the Townhouse Association. That is means that in the scheme of statutory interpretation, regardless of what the Declaration or the Supplemental Declaration states, a State Statute or County Ordinance will always take precedence. Therefore, any provision of a Declaration or Supplemental Declaration that is in conflict with a State statute, county ordinance, or that would be detrimental to the health, safety and welfare of a Village dweller (such as ourselves), is unenforceable by a law enforcement authority.

That being the case, as realized by the POA, and the basis of the time and effort expended to research and write the proposed "Draft Resolution" which Robert Jordan opposes; it is of utmost legal importance to institute policy and procedures that are consistent with the state statutes and county ordinances.

In doing this, the time limitations for amendment as set forth in both the Declaration and the Supplemental Declaration, are of no real consideration. Moreover, the lengthy amendment time limitations as are set forth in the Declaration and then in the Supplemental Declaration, are disregarded when it they would restrict the Townhouse Board from complying with the mandates of county ordinances and the Association's By-Laws as set forth in Article VI, thereof, which mandates the Board to "adopt and publish rules and regulations governing the use of Limited Common Property and facilities and shall establish penalties for any infraction" and further, that "the Board, through the Association's Standards & Control Committee, shall cause the exterior of all dwelling units to be maintained by the respective property owner" etc.

Further, the Supplemental Declaration mandates that the Association maintain and administer the Limited Common Properties and facilities . . . in addition to those improvements constructed by Village Homes, Inc. (that could be construed to mean the townhouses themselves which are "improvements" on Limited Common Property), . . . "for the purpose of enhancing and protecting the value, desirability and attractiveness of the real property (the town houses), etc.

The Supplemental Declaration, adopts and incorporates the Declarations stating that the "Townhouse Tracts shall be covered as fully by the Original Declaration . . as though said tracts had been included with other property described in the Original Declaration."

The Supplemental Declaration, Article XII, Section 3, "Enforcement" states that "these covenants and restrictions shall be by any proceeding at law or in equity to restrain violation or to recover damages against any person or persons violating or attempting to violate any covenant or restriction and by a proceeding against the land to enforce any lien created by these covenants." This provision brings us directly back to consideration of the Garland and Saline County Ordinances which I have written into the proposed Draft Resolution. We want and need to be able to enforce our rules and regulations with law enforcement personnel.

Article XII, Section 6, discusses the Townhouse Architectural Control Committee and fully adopts the provisions of Article XI of the Original Declaration "to apply as fully as if the same had been made a part of the Supplemental Declaration." As set forth in the Draft Resolution, the Committee has the authority and responsibility to draft and enforce the rules and regulations.

Article VII, Section 3(c) of the Supplemental Declaration give the Townhouse Association the right to make rules and regulations governing the use of the limited Common Properties and facilities.

This DUTY is mandated by our Supplemental Declaration. Therefore, as a Board member in attempting to meet my responsibilities, I researched and drafted the proposed "Draft Resolution" which is an implementation document. An implementation document merely sets forth what is to be done or "implemented." Once adopted, then the appropriate committee or person, drafts the additional provisions to be added and/or substituted in the By-Laws, Protective covenants or policies and procedures for carrying out the mandates of the Declaration, the Supplemental Declaration, applicable State statutes and County Ordinances.

The one comment of Bob Jordan with which I can agree, is that "we already have the committees in place."

Bob's comments, while well-intended, I am certain, assume that we have in place a set of comprehensive "requirements," rules, regulations and policies. While we have the necessary Architectural Control Committee which has the authority to enforce the rules administratively, it is my opinion that the interference with that process by certain Board members' inter meddling after the fact, has crippled the system of enforcement. Responsible parties are not required to OK each little thing they are required to do with a Board member. And if a Board member inter meddling, then the Board member should be so advised.

As well, is wise to conform our Townhouse Associations policies, rules and regulations, as much as is possible with those of the POA and the County Ordinances for ease of enforcement. The proposed Draft Resolution, does this. When all applicable laws, rules and regulations of controlling administrative and law enforcement bodies are consistent, then enforcement is much easier for the enforcers. Again, the police and sheriff's office will enforce ordinances, but not civilian rules and regulations adopted by homeowners associations, which as you know, is a big complaint and detriment in the area of attempts we have made to remove abandoned vehicles, etc.

As a Board member and homeowner, it is clear to me that we, as the Board, have failed to consistently and properly enforce what rules and regulations we have in place. Bob Jordan is correct.

Just one example is our failure to maintain the required Owner parking space. First of all, many parking pads are in dire need of repair. As well, the Supplemental Declaration, Article VII, Section 5, mandates that each "lot or living Unit . . . shall entitle the Owner or Owners to the use of not less than two automobile parking spaces; . . ." "The Townhouse Association shall have the responsibility for assignment of the parking space or parking spaces as provided in this section of Article VII."

I do not recall seeing any striped nor otherwise designated parking places for each Townhouse Unit. Of course, we would want to pave the parking pads first, before striping! So lets get on with it!

Sheila Hill has brought up the parking issue and hopefully it can now be resolved according to the rules, which we agree must be enforced in a timely manner.

Another provision of the By-Laws recently violated by the Board was the issue of procuring adequate liability and hazard insurance on all property owned by the Association. I previously called for the Board to aggrandize the issue and that we select the Townhouse Association insurance company via an open bid process. The Board voted my suggestion down at the recent working meeting.

Article VI of the By-Laws, entitled: "Board of Directors Guidelines & Responsibilities," Section 9, mandates that "The Board of Directors, through the open bid process, shall procure and maintain adequate liability and hazard insurance on all property, real and personal, owned by the Association." The Board's violation of the Association's By-Laws do not get more blatant than that!

To the contrary, the Board did NOT place the insurance for open bid, but again placed the insurance through Village Insurance, which has had the insurance contract for the last 10 years.

Contrary to the Board's reasoning, while Village Insurance may represent several companies, Village Insurance is just one broker entity operating for its profit, not for the best deal for the Association. Not giving we Board members the opportunity to question various insurance companies on what coverage might be available at what cost, is a breach of our fiduciary duty to the homeowners in the expenditure of their money. There are at least two of us on the Board who are very experienced in dealing with insurance companies; Floyd Jordan and myself.

If Village Insurance is giving the Association the very best deal, then it should not have been afraid of the Board's putting the insurance contract out for bid. Does the fact that the Board refused to do so in violation of the By-Laws indicate that someone is, or has been, getting a kickback from Village Insurance? I only ask the question. Such conduct by Board members certainly gives the appearance of impropriety by those board members who voted to violate the By-Laws.

As well, please recall that Floyd Jordan and I have called for Village Insurance to get the insurance company it brokers, to have one of its representative come out to the Village to inspect the Courts for liability issues and present us with a list so that we can responsibly prioritize the badly needed repairs in several of the Courts. It has been at least two months and still no adjuster nor other insurance representative has set foot in the village, with the exception of the adjuster who denied the claim of the owner of 10 Fresca Lane. If this is the type of relationship and service provided by the Village Insurance brokerage, then we certainly need to put the insurance contract out for open bid as mandated.

Finally, I agree with one last statement made by Bob Jordan in his negative response to the proposed Draft Resolution. Bob made the statement that in "the interest of the THA and propriety [sic] owners would be better served getting the current committees exercising their authority."

Yes we should! But that also entails that we, as Board members, properly and legally exercise our authority and fiduciary duties to provide the best possible service to the homeowners for the monthly maintenance and repair dues they pay.

This means that we as Board members, must comply with our own rules and By-Laws. We must allow our committees to exercise their authority given them in the By-Laws and Declarations without Monday morning quarterbacking. We should keep our individual noses out of jobs that others are doing and refrain from dictating to the committees, staff or other board members as to what can and cannot be done. No one Board member has that authority.

The "Board" is made up of 9 members. The Board is not just the President, the Vice President or anyone else of us. If something requires the act of "the Board" or "Board input," then all Board members must be given the opportunity under the rules of procedure, within the authority granted to us by the By-Laws and Declarations, to consider and act on a matter BEFORE action is taken. This means that one Board member is not authorized to unilaterally re-assign a job or work order to "one of the regulars" if the contract for the job has been approved and let to another. Tree-cutting is a good example.

It means that the Association's membership and books are open at reasonable hours to all homeowners as required by the Supplemental Declaration and By-Laws. It means that as Board members, we have a fiduciary duty to all homeowners to keep the Limited Common Property that surrounds their unit in good repair and clean from trash and other debris with proper drainage, that all Townhouse owners will be required to maintain the exteriors of their building consistent with the rules and regulations for color and so on; all of which contributes to the health, safety and welfare of all who utilize the facilities, the Limited Common Property and the dwellings therein.

Finally, it means that we enact and adopt rules, regulations and protective covenants as necessary to fulfill the mandates of the Declaration which is adopted in full by the Supplemental Declaration and which rules and regulations are consistent with applicable State statutes and county ordinances.

Almost forgot, one last item. The Arbitration provision. Bob, the THA would never do the arbitration as you stated. The way we conduct those matters is as follows. The homeowners and/or tenants having the disagreement, would be required to submit to binding arbitration of the dispute as a condition of their ownership or residence in a townhouse. The case would be heard and decided by one arbitrator. The formal rules of evidence do not apply and no attorneys are necessary. The parties present their documentary or other evidence and tell their story. The arbitrator, applying the applicable Association rules and any applicable statutes or ordinances, then makes a decision. The parties must pay for the services of the arbitrator, unless they agree on an arbitrator that would voluntarily do the job.

The fact that the Supplemental Declarations reference only the arbitration of "party wall disputes," which Bob references, does not prohibit the Board from adopting a system of Alternative Dispute Resolution (arbitration) to resolve all disputes between homeowners.

I want to take a moment to thank those of you who have offered your comments and suggestions regarding the Draft Resolution.

Best regards.

Don Hill

Board Member

Official minutes of the HSBTHA Board Meeting 6-3-08

2008-06-10T14:19:00.001-05:00

HOT SPRINGS VILLAGE TOWNHOUSE ASSOCIATION

WORKING MEETING OF THE

BOARD OF DIRECTORS

JUNE 3RD, 2008

The meeting of the HSV Townhouse Association Board of Directors was held on Tuesday June 3rd, 2008 at 8:30 am in the Townhouse Association Community Center. 6 owners were present. Doug Butler called the meeting to order at 8:30 a.m. noting a quorum was present.

Board members present: Doug Butler – President, Robert Jordan – Vice President, Robert Baldwin – Secretary, John Burnett – Treasurer, Henry Frank, and Tim Young. Floyd Jordan, C.W. Miller, and Don Hill were unable to attend. Employees present were: Barbara Thurman and Glenn Zarpaylic.

DIRECTORS REPORTS – NONE

GENERAL MANAGER’S REPORT – Glenn Zarpaylic reviewed the following with the Board.

1. Call and work order report noting 66 open call requests remain open, noting most of them pertain to erosion and drainage problems. Mr. Zarpaylic stated he would like to contact professionals to address these problems properly; requested the board’s help and direction regarding this.

2. Watering Schedule example was reviewed; this lets the office know the schedules and the HSVTHA can coordinate with the contractors so it doesn’t interfere with the mowing.

3. Watering Inventory was reviewed; noting he will ask the S&C court representatives help in making sure the marking of the stingers on the plat maps is correct. Several of the heads are covered up or damaged and it will take some time to correct this. In some areas additional stingers may need to be added.

4. Weed Control is not funded properly; he sprays for weeds one week and they are back the next; needs assets and the manpower to properly control this. He would like to contact a service that is capableof handing the size of our courts and get an estimate. Discussion followed noting the Association has tried to contract out the weed control in the past and it wasn’t successful. The Board wants the THA to utilize the large sprayer that was purchased last year which can be taken in and out of the back of a truck. Mr. Zarpaylic wanted to have our employee properly trained and equipped. The Board agreed, noting training and licensing are not the same thing. Discussion followed. The Association has to stay within the current funding for weed control.

Ø Mr. Zarpaylic will contact the POA to see what their procedure is and how they trained their employees and also the state to see what training they offer.

Ø Start utilizing the large sprayer for weed control.

5. Irrigation Systems – Balboa Cove’s system broke down again last Friday and financially it is draining the court; after speaking to several Board members he suggested testing all the wires for any shorts in the wiring and then the timer, noting the timer is probably malfunctioning; a new timer is between $135 to $150. The Board was aware of the past problems with the system.

Ø Board directed Glenn to have the wires tested and if it’s the timer, just replace it; don’t try to repair the timer.

Guadalajara – stinger connection still hasn’t been found.

Cortez – one connection has a clogged line; haven’t found it at this time but the rest are operational.

Magellan – is ok. There was a leak reported yesterday afternoon, but it is most likely a POA leak, not with our irrigation system.

Valencia – has a lot of missing stingers.

Madrid – The electrical box on Abaron is humming and it may be a contactor as there isn’t enough pressure to water properly.

6. Pool – The leak couldn’t be repaired properly by the opening date as it was more extensive than originally thought. The vortex cover wasn’t put on properly and the pool didn’t pass the Health Department’s inspection and would not issue a permit. Mr. Zarpaylic did not open the pool and the pool was locked. Closed signs were put up upon reports people were jumping over the fence and getting into the pool. The Board agreed Mr. Zarpaylic made the right decision. Discussion followed and owner asked why the repairs weren’t made sooner by. Mr. Butler reported the Association had trouble getting bids as to what exactly it would take to repair the pool and during the last meeting the Board directed Mr. Zarpaylic, as a stop gap measure, to just do what it took to get the pool open by Memorial Day and do the permanent repairs at a later date. Mr. Zarpaylic received a bid yesterday for repairs to the pool, however it wasn’t exactly what he was requesting, and requested the Board’s direction as to the repairs they do want. Discussion followed regarding pool and pool bathroom.

Ø The Board directed Glenn to have two companies give a bid and a time line to have the pool repaired properly and address the whole issued in the fall.

Ø The Board directed Glenn to do now what is required to get the pool in an acceptable form; no more no less.

Ø Power wash the concrete deck around the pool.

Ø Contact Sheila Hill & Mrs. Zuege with the status.

Ø If costs exceed $2,500 for these repairs contact Doug and he will call a special meeting to address the expenditure.

Ø Make needed repairs to the pool bathroom.

7. Madrid & Desoto Courts paving – still pending with Randy Noles of the POA.

8. HSVTHA Handbook has too many grey areas and needs to be more defined. Discussion followed with the Board directing Glenn to bring to the Board so they may clarify them. Robert Jordan suggested maybe forming a task force to rewrite the handbook.

9. Stump grinding – Glenn will request help from the S&C court reps to walk through their courts and mark stumps on plat maps that need to be taken out.

10. Maintenance Sheds – there are plans to organize, repair and put vinyl siding on them. Once this is completed we can store sprinkler heads, parts, hoses, fertilizer, etc in them for the court. Robert Jordan suggested the contractors be responsible for keeping them clean and organized.

OLD BUSINESS

Majorca “2” Sprinkler Ballot - Robert Jordan reported 4 ballots still haven’t been returned. Mr. Jordan stated he will contact these owners to see if they need additional information as he would like to see all the ballots returned. The Board of Directors will have a Special Meeting on June 13^th at 9:00 for the purpose of counting the ballots.

New Truck – Glenn reported John Burnett gave him a “Consumer Reports” magazine to review the different trucks. Based on the magazine, the Toyota Tacoma Club Cab, which ranges from $14,000 to $26,000 is the best truck that also gets the best gas mileage. However he hasn’t had time to contact a dealer yet. Discussion followed. Sheila Hill volunteered to help look for a truck if the office would email her their specs.

Ø Email Sheila Hill specifications regarding the new truck.

RV Parking – Doug Butler reported he has received emails from Sandy Murphy stating they are still having problems concerning RV parking in Coronado Courts. Glenn reported he had met Dave Johnson regarding this issue and they have something they are working on, but it will not go into effect until 2013. Mr. Butler stated a rule needs to be written in the By-Laws. Mr. Jordan stated the rule needs to consider people who use their RV over a weekend and may be bringing the RV in and out of the court over a short time. Mr. Jordan stated he offered to help the S&C Committee write a rule; however they never did anything.

Storage Yard – Mr. Jordan stated he would like to go ahead with leasing the storage yard out. Discussion followed with what to do with the property.

NEW BUSINESS

Leaning Trees – Robert Jordan reported the office has been receiving numerous reports of leaning trees; noting we live in a forest area and a lot of trees don’t grow straight. Currently the policy is to only cut dead trees. Mr. Jordan suggested the Association contact a forester to see if our policy is sound so the Board can establish a policy that is understood by everyone. The Board agreed. Until this is done the policy will remain the same.

Ø Contact forester to review the HSVTHA tree cutting policy.

Liability Insurance Policy – TABLED

Draft Resolution – TABLED

QUESTIONS & ANSWERS

Meeting adjourned at 10:37 a.m.

Respectfully submitted,

Barbara Thurman

Assistant Secretary

STANDARDS, CONTROL AND CAPITAL IMPROVEMENTS COMMITTEE, Minutes of the June 5, 2008 Monthly Meeting

2008-06-08T17:27:00.000-05:00

STANDARDS, CONTROL AND CAPITAL IMPROVEMENTS COMMITTEE

Minutes of the June 5, 2008 Monthly Meeting

Chairman Dale Milford called the 10:30 AM meeting to order. Answering present were:

John Burnett, Gert Burgess, Sheila Hill, Ronnie Zuege, Bobbie Wilson , Dot Ashley, Betty Delong, Jim Gedddes, Don Mungle, Ida Ferree, and guest member Bobbe Simmons.

General Manager Glenn Zarpaylic asked to be excused from attendance. His report was included in the unofficial report from the June 3, 2008 Working Board Meeting.

TRASH BIN COMMITTEE: Dot Ashley reported that she and Phil Gustafson have called on all but one of the rental agencies serving the courts, and found them to be most willing to address and attempt to solve the problems caused by their clients. Dot asked the committee to approve a motion to allow her to take the official report of her committee to the July 1^st working board meeting. Bobbie Wilson moved and Jim Geddes seconded the motion which was passed without objection. With the problematic 4^th of July weekend upon us, it is very important that the board of directors have this report. Dale pointed out that the board now requires any reports must be turned in to the office secretary 7 to 10 days before the meeting date. All of the agencies promised that, if notified promptly of a trash disposal problem, they all have employees who will respond within a few hours to clean up the area. It is up to residents to make that call. Court representatives need to pass the word. If renters are causing a real weekend, or afternoon problem, it is best to call the rental agency and ask for a prompt reaction.

PARKING PROBLEMS: John Burnett, Board Liaison, reported that the board is asking for suggestions as to how the board can solve the many problems of inappropriate parking of RVs, commercial vehicles, and boats. It was asserted that there are 2 unassigned parking places for each townhouse unit. Ida Ferree asserted that the problem is not caused by lack of parking for most units, it is the abuse of HSVTHA parking policy that needs to be addressed by the board. Because the board is insisting on another parking committee; and because the Standards, Control and Improvements Committee has addressed and reported on this problem for many years; and because no one on this committee has the expertise to write another cogent policy; the AGENDA of this meeting called for the board to get legal advice and write a policy that will actually begin to force owners and visitors to follow the policy. Sheila Hill volunteered to e-mail a form to every court representative, asking for a list of parking issues and suggested solutions. Dot Ashley moved, Betty Delong seconded, and the committee voted to accept Sheila’s offer.

HSVTHA’S LAWYER: In the interest of answering questions raised by homeowners, John Burnett reported that our attorney’s name is Eudox Patterson, John felt it necessary to caution all owners that contacting our attorney is a “board function”. John objected to the agenda question “Who is Ernie Buck?”

It was pointed out that Mr. Buck is serving on the very important ARC Committee and is a friend of John‘s.

John pointed out that this question should not have appeared on the committee agenda. This led to another agenda question, “Who is TOSSO?” John answered that TOSSO is a private contractor and no one needs to know who the owner of the company is. Ms. Milford and Ms. Ferree asserted that every owner has a right to ask these questions and get an answer, other than, “I don‘t know!”. Mr. Burnett disagreed to this assertion. Ms. Milford sincerely apologized for her error in putting these questions on the agenda. Ms. Ferree asserted that it would seem the private contractors would welcome any homeowner wanting to know they are available to take on building or renovation projects.

VOLUNTEERS TO WORK WITH GENERAL MANAGER: Glenn has suggested those who are willing and able might organize to help him get the common properties in acceptable condition. Sheila Hill moved, Dot Ashley seconded and the committee approved without objection that we table this until Glenn can meet with us to provide more direction.

OFFICIAL BOARD MINUTES: John Burnett announced that all those who are on Ms. Milford’s e-mail address list will be receiving a draft, (not an official copy)of the monthly Board of Directors’ meeting minutes.

REPORT OF PILOT TRASH BIN PROGRAM IN VALENCIA COURT: Ida Ferree read a report on the pilot program that was instituted in Valencia Court in January. John Burnett will present this report at the July 1, 2008 working board meeting.

STANDARD COURT REPORT: Ms. Milford read a “Court Report Form”, suggested by Steve Poulton, to be presented at each committee meeting and, in turn, to the board. This is similar to a form presented by Phil Gustafson twice, but never accepted by management. It was received positively and will be addressed at the next meeting, when we hope more members will be able to attend.

INSPECTION OF UNIT IMPROVEMENTS: Dot Ashley questioned how much responsibility we have to confirm inspections and approval. John Burnett stated that this is the responsibility of the Board of Directors and the POA.

VILLAGE VOICE REPORTER: Diane Upcurch, who has reported on all public meetings of the committee and the board of directors for several months, asked to be recognized in order to object to the public and personal defaming of her name and the accusations that she has not been truthful or accurate in some of her reports. She was referring to statements made by Doug Butler at the working board meeting of May 3, 2008. She added , ”there may be legal action.” As a professional reporter and a retired legal transcriptionist, Ms. Upchurch stated that she records, and does all of her reporting from a recorder.

LETTER TO THE EDITOR: Ida Ferree asked the committee to listen to a letter-to-the-editor she planned to forward to the Village Voice and the Sentinel Record, making Villagers aware of the conditions to which our older courts have sunk, as a consequence of inadequate oversight and management prior to the arrival of our new general manager earlier this year. She was not asking for approval. Some objected. A contentious discussion ensued, during which John Burnett charged that our committee is “to serve the board, by virtue of serving the people. Your committee serves only at the pleasure of the board“. Ms. Ferree asserted that this committee’s duty is to bring the failures of management to the board. Mr. Burnett disagreed, asserting that our committee continues to over step its boundaries by continuing to report the needs of our courts. The letter that was finally allowed to be read was written as a private homeowner’s wake-up call to Villagers in general and townhouse owners specifically, that they need to be aware and take personal responsibility for guarding the Village way of life.

BREAKDOWN IN COMMUNICATION: Ms. Milford reported that she has not yet received a response to her request that the board change the minutes of the March Board of Directors Meeting. Ms. Milford admits she is a “lightening rod”, but does not take pride in that, as Mr. Burnett suggested. She stated she is more than willing to step down as chairman of this committee in August, but some members expressed the need for her continued “tenacity”. Ms. Milford expressed a willingness to work with homeowners, committees, and board members to continue making things better in our courts, but she will not accept being “misquoted or manipulated“.

Meeting adjourned by mutual consent.

Respectfully submitted,

Ida Ferree, Secretary

Unofficial report of HSVTHA Board of Directors Working Meeting, June 3,2008

2008-06-07T22:30:00.002-05:00

Unofficial report of HSVTHA Board of Directors Working Meeting

June 3, 2008, 8:30 AM

Present: President Doug Butler, Vice President Bob Jordan, Secretary Bob Baldwin, Treasurer John Burnett, Henry Frank, and Tim Young

Not present: Don Hill, Floyd Jordan, and C.W. Miller (who announced his intent to resign earlier in the year, but has not done so)

Also Present: General Manager Glenn Zarpaylic, Office Manager Barbara Thurman, Standards, Control and Capital Improvements Committee members Dale Milford, Bobbe Simmons, Dot Coston-Ashley, and Ida Ferree, association member Judy Hevener, and Village Voice Reporter Diane Upchurch

Association Directors’ Reports: NONE

General Manager’s Report:

1. Great progress is being made in communication with homeowners. Their concerns are being addressed in a timely manner.

2. The long neglected problem of drainage and erosion control is so extensive that Glenn is recommending the call for a professional assessment of the wide-spread damage and how it can be corrected. He asked for permission to consult with the proper authorities. There was no response to this request.

3. The board was given a water sprinkling schedule. The schedule will make it possible for him to respond to homeowners’ calls quickly and efficiently. This plan will be coordinated with the lawn crews so the watering will not interfere with their mowing, blowing and trimming duties. He will also work with the court representatives to be sure this plan is working well.

4. A survey of the water systems in all the courts is taking a lot of time. There are many damaged, clogged, uncovered, and missing stinger heads. He will need the help and cooperation of the court representatives and the home owners to complete this lengthy process. The plats presently available are totally inadequate.

5. The present access and man power is totally inadequate to begin to control the weeds in much of the common property. The weed control and sprinkling practices of the past have allowed this problem to proliferate. Glenn is recommending that the board call in a contractor capable of serving our extensive court system to give an estimate of the cost. (A discussion of a portable weed sprayer, bought six months to a year ago, ensued with no result.) Glenn requested the board consider hiring a full-time assistant who has been trained in handling the chemicals required. A consistent plan for spraying is a necessity. The president suggested that Glenn should talk with chemical companies who might be willing to train a worker to operate the portable sprayer.

6. The sprinkling system in Balboa Cove continues to be a problem. Glenn believes the timer needs to be replaced. The court is now over budget due to this long- standing problem. This court does not have a representative.

7. All of courts are ready for the sprinkling season with the exception of Balboa Cove, Cortez, (problem stinger) Guadalajara, (missing stingers) Madrid (meter problem), and Valencia (missing stingers).

8. The DeSoto Court Pool was not ready for opening as scheduled because the Health Department would not issue a permit. It was filled and some people used the pool without permission. Sheila Hill questioned why the pool was not ready, since the board has known for months that there were several issues that needed to be addressed. Glenn has been in touch with Spa City Pool, but needs direction from the board to get an estimate to bring it up to code. There is no opening date at this time. Bob Jordan reported that the long-term leak behind the tiling will have to be repaired. Doug Butler mentioned the cost of repairs and drain cover has been suggested to amount to $4000 or $5000. Sheila questioned Glenn’s permission to proceed with power washing and permission for her to deliver new furniture. Glenn plans to meet with contractors this week and proceed with reconditioning. Sheila will be notified as to progress. Glenn requested, and was directed, to clean up and repair the restroom.

9. Glenn requested that the board give serious consideration in re-writing the hand book, to make clear the responsibilities of the association and the responsibilities of the homeowners. There are many grey areas in the present hand book that need to be clarified. Dot Ashley suggested that a better presentation of the hand book would be of benefit to all. Sheila Hill suggested that the best way to inform homeowners is by using the internet.

(Diane Upchurch received a call and excused herself from the meeting at this point.)

10. Gaston’s Tree Service is submitting a bid to address the stump grinding issue. Glenn has permission to deal with this on-going need.

11. Glenn addressed the storage sheds. He is working to bring them up to a useable and presentable condition. Bob Jordan suggested that the yard contractors be charged with keeping them clean and orderly. There was no response to this.

12. No decision has been made on a new or used truck for Glenn. The old truck has a faulty alternator. The Shell Station is not honoring the warranty. Sheila Hill offered her husband’s services to research possibilities for a new or used truck purchase.

Old Business:

1. Doug read an e-mail from Sandy Murphy concerning the improper RV parking in Coronado Court. Glenn reported that the POA is working to institute a procedure to fine those who do not follow the parking rules of the Village, but it will not go into effect for several years. Ida Ferree pointed out that both the HSVTHA and the HSVPOA have rules against “habitual “ parking in restricted areas. The “intent” of this regulation is to keep Hot Springs Village from looking like a trailer park. Bob Jordan charged that the Standards, Control and Capital Improvements Committee’s Committee on Parking did not do what they were charged to do. It would be necessary to review the minutes of the appropriate board meeting to prove or disprove that issue.

2. No decision has been made as to the disposition of the former vehicle storage lot. Suggestions included to sell, lease, give it back to the POA, or turn it into a doggie park.

3. A discussion of the need for a “Leaning Tree Policy” led to no decision.

4. Don Hill’s Revision of the Declarations and By-Laws was mentioned, leading to a question about the association’s liability insurance. Barbara Thurman inserted the information that we have always had a good relationship with our present insurance. The president recommended that we “let sleeping dogs lie”.

5. Sheila Hill mentioned that she was misquoted in the Village Voice. She did not say she “objected to paying Loren Summers $15.00 an hour to work in the courts“. Her point was the perception of the homeowners who see him in their court, is that “nothing has changed”. She stressed the less than favorable “PR” created by keeping Loren on as an employee. Mr. Butler countered by displaying a highlighted Village Voice clipping by Diane Upchurch. He objected to her stating that the ”executive committee” decided to re-employ Loren Summers, when it was the decision of most of the board of directors. Glenn stated that as soon as the watering season is over he will not need Loren and he would like the board to consider hiring Mr. Murphey of Murph’s Surf. (I think that is right name.)

6. Mr. Butler further stated that the Village Voice, and a few disgruntled residents, are the source of most of the negative sentiment regarding the management of the townhouse courts. Since only 50 or so people attend the board meetings, it is his contention that everyone else is satisfied.

7. Dale Milford brought up the misleading information in the minutes of the March 14, 2008 board meeting which stated, “The board agreed to not call for Dale Milford’s resignation from the committee as long as Ms. Milford agreed to stay within the committee boundaries.” Ms. Milford challenged the accuracy of the minutes as approved by the May Board, despite her request for correction, in that they do not reflect her stated position: “…so long as any townhouse owner asks me to help in getting his or her message brought before you gentlemen, I will continue to do so.” She received no response to her request. Mrs. Thurman asserted that Roberts’ Rules of Order does not require a “he said, she said” report. Secretary of the association, Bob Baldwin, asserted that Barbara is not responsible for the minutes. This contention was not resolved, and the minutes have not been changed. Barbara now has a voice recorder.

8. The meeting was adjourned without a vote.

Minutes - Annual Meeting of the Board of Directors, May 9, 2008 – 10:30 AM

2008-05-13T16:15:00.001-05:00

HOT SPRINGS VILLAGE TOWN HOUSE ASSOCIATION

Annual Meeting of the Board of Directors May 9, 2008 – 10:30 AM

The Annual Meeting of the HSVTHA Board of Directors was called to order by President Doug Butler. In attendance were board members Bob Baldwin, John Burnett, Henry Frank, Lloyd Jordan, C.W Miller and Tim Young. Don Hill and Bob Jordan were not present. General Manager Glenn Zarpaylic and several members of the association were also present.

Secretary’s Report: Accepted as presented in board members’ packets.

Auditor’s report: Mr. Dennis Fason, CPA of Jordan, Woosley, Crone & Keaton, Ltd presented a balance sheet, as of Decem31, 2007, and related statements of revenue and expenses, membership equity and cash flows for the year then ended. A copy of this report is available in the HSVTHA office. Mr. Fason fielded a number of questions from members of the audience. The board voted to accept the audit as presented.

Committee Reports: Standards, Control, and Capital Improvements Committee Chair Dale Milford read a summary of the May 1, 2008 meeting. The active court representatives look forward to meeting with Mr. Zarpaylic in order to go over the prioritized list of capital improvements needed in the individual courts. Ms. Milford stressed the need for patience as all members of the association do their part in bringing all the courts to a safe and attractive condition. Many areas have been neglected in the past, and Ms. Milford made a plea for volunteers to help the association upgrade the standards. Mr. Gustafson and Ms. Coston-Ashley will meet to discuss an informational visit to the rental companies, hoping for more cooperation in stressing the association policies to long and short term renters. A list of members of this committee may be obtained in the office.

General Manager’s Report: Mr. Glenn Zarpaylic reported for duty on April 7, 2008. All calls for service should be directed to the townhouse office. 867 calls have been recorded, to date; 819 of those calls have been satisfactorily closed; 48 are still open. Those still open concern drainage, erosion and capital improvements, as sidewalks, railing, and parking pads. Years of neglect and financial concerns make this a long-term process. Glenn has given himself a three day response time to any calls to the office. He asks that all homeowners review the homeowners’ hand book to ascertain the responsibilities of the association and the responsibilities of the homeowners. He is reorganizing the spraying, fertilization, and watering procedures to make them more effective. He is also working on an inventory of association equipment and re-platting of all common property. The DeSoto Court pool is being evaluated.

Ms. Milford inserted a comment on the positive reports she is hearing from her court neighbors. She and they feel Mr. Zarpaylic “Knows what he is doing!”

Old Business: A special assessment, six year contract, to be paid at the rate of $4.00 per month by the home owners in Majorca #2 Court for a sprinkler system was approved. All owners in that court will be mailed a ballot. Ballots must be marked correctly, and signed, in order to be considered valid. Don Mungle, who has worked diligently to bring this plan to a vote, will reserve the townhouse meeting room and chair an informational meeting for all court owners.

Henry Frank presented, and the board passed, a motion to send a certified letter to the Hunters on Emanuel Drive, requesting the reconstruction of their privacy fence to meet the HSVTHA standards within 30 days. If this demand is not met, a fine of $100.00 per month, plus penalties, will be levied against them until the desired conditions are met.

New Business: Mr. Lee and Mrs. Ronnie Zuege requested, and were given and board approval to serve as co-representatives for Desoto Court.

It was determined at the working meeting that there is a need to purchase a new truck. John Burnett and Tim Young agreed to investigate the possibilities.

Because of the increase in gas prices, the board agreed with C.W. Miller’s motion to offer a fuel adjustment surcharge of 2.5% to the lawn contractors, and re-evaluate this offer when the contracts are renewed in September.

RV Parking Problem: President Butler reported that he has asked Mr. Zarpaylic to take a suggestion to the POA directors, in hopes of getting some control over visitors who move from court to court in order to avoid having to pay the fees at the POA RV Park. This suggestion would require all vehicles of this type to get a dated gate pass. If the POA is not open to this idea, it might be necessary for the townhouse office to develop such a plan.

A decision on an up-grade for the Desoto Court Pool has not yet been made. It will soon be drained for evaluation.

The sprinklers for Balboa Cove are still not working properly, though they were supposed to have been repaired. Glenn will look into this.

Several association members had questions about redirected and reserve funds. Information of this kind is available in the townhouse office.

A temporary assistant for the manager has been hired at $10.00 per hour. He will use the old truck for transportation to the job sites in the courts. Glenn is using his personal vehicle until the new one is purchased. He is being compensated at $.50½ per mile.

A question about legal or illegal workers was asked. It was reported that individual “contractors are responsible”.

A discussion of POA/townhouse responsibilities led to a suggestion from the floor that the association needs a liaison to attend the POA board meetings. It was agreed that this should be looked into. It was clarified that all streets are the responsibility of the HSVPOA.

Standards, Control, and Capital Improvements Committee meeting – Thursday, June 5, 10:30 AM

Next Board of Directors Working meeting - Tuesday, June 3, 8:30 AM.

STANDARDS, CONTROL & CAPITAL IMPROVEMENTS COMMITTEE, Meeting Minutes May 1, 2008

2008-05-03T21:09:00.001-05:00

HSV TOWNHOUSE ASSOCIATION

STANDARDS, CONTROL & CAPITAL IMPROVEMENTS COMMITTEE

Meeting Minutes May 1, 2008.

The May 1, 2008 meeting of the committee was called to order at 10:30 AM by Chair Dale Milford with 10 court representatives, I executive board liaison, and HSVTHA General Manager Glenn Zarpaylic in attendance. Village Voice reporter Diane Upchurch was also present. The minutes of the March 6, 2008 meeting were accepted as e-mailed to all members of the committee.

REPORT FROM GENERAL MANAGER: Ms Milford and the committee welcomed the presence of Mr. Glenn Zarpaylic. Since he has been in his new position less that a month he reported that most of his time has been spent in surveying the courts and prioritizing the needs. Topping the list are hazardous sidewalks, parking pads, stairs, and railings. Neglected sites of serious erosion and faulty drains are exacerbating these hazards. It has been necessary for Mr. Zarpaylic to spend a great deal of time on an equipment inventory, since no inventory list exists. Mr. Zarpaylic plans to respond to service requests in 1 to 3 days. An exchange between Mr. Zarpaylic and Ms. Milford established that the HSVTHA Board of Directors, all committees, and the employees all act to serve the best interests of the homeowners.

Board Liaison John Burnett: Ms. Milford requested that Transaction Detail by Account Reports be made available to any and all members of the association upon request, covering the last 24 months, as discussed at the last working board meeting. Mr. Burnett restated that any member with a concern must report this concern to the office. As to the request for financial information, the answer is, “No!” The reason being this would be too labor intensive and time consuming for the office staff. However, with the new computer in Ms. Thurman’s office and the “old” computer in Mr. Zarpaylic’s office, the system will be much improved. (Mr. Summers did not use a computer.) Mr. Burnett is presently engaged in familiarizing himself with the association’s financial records, including the development of a future, more detailed, financial summary which may be made available to owners.

Mr. Burnett stated that Mr. Summer’s employment has been terminated, but Mr. Zarpaylic inserted the information that it has been necessary to keep Mr. Summers on the payroll to help find the sprinkler heads and spikes, since there is no record of their placement. The new part-time employee will soon take over the sprinkling duties and Mr. Summers’ employment will be terminated.

OLD BUSINESS: The question of correction of the erosion problem in Guadalajara Court has been investigated. Mr. Zarpaylic has found it to be a very big and complicated problem, involving both the HSVTHA and the HSVPOA. Because the volume of water washing down from POA property will soon cause problems for the buried POA utilities, it will take time to arrive at a solution, but it is being addressed.

The sound problem in the HSVTHA meeting room, the rental agency contract problem, and the parking violations problem have not been addressed by this committee or by the board of directors. Many past committees have taken recommendations and reports to the executive board with no result. Sandy Murphy questioned why fines have not been used to encourage rental agencies, visitors, and residents to obey HSVTHA policies and by-laws. Ms. Milford once again suggested use of “No Parking” signs. Mr. Burnett and Ms. Milford will take a message to the board concerning all of the above. Mr. Gustafson and Ms. Coston-Ashley will meet to discuss an informational visit to the rental companies. Ms. Milford offered to put together a report on parking policies and infractions, present it to the board of directors, and ask said board to get a legal opinion.

COURT REPORTS:

ARISTA – John Burnett -- No problems

BALBOA COVE – No representative -- Mr. Zarpaylic reported repair/replacement to the sprinkling system.

CASTELLON – Gert Burgess No report

CORONADO – Sandy Murphy/Bobbie Wilson -- The black top on Diamante Place needs to be replaced or repaired. Ms Murphy questioned the lack of lawn edging by H&S Lawn Care, as stated in the covenants.

CORTEZ – Troy Braswell -- Not present

DE SOTO – Sheila Hill -- Not present

GUADALAJARA – Dale Milford --The pine tree, cut down weeks ago, has been removed, at personal expense.

LA CAORUNA – Dorothy Coston-Ashley -- Questioned ability to share cost of erosion control. Mr. Zarpaylic answered that the only way HSVTHA can address erosion is with top soil and seeding. A homeowner may submit a plan to the office for permission to make other improvements.

LANZA – Jim Geddes Not present

MADRID – Marge Easley/Bob & Betty Delong/ Bill Freeman Not present

MAGELLAN – Ruth Lauther Not present

MAJORCA #2 – Don Mungle/Bill Turner – Progress is being made on the sprinkling system.

MAJORCA #4 Steve Poulton -- The often-reported maintenance shed needs to be repaired to discourage the owls and woodpeckers from further destruction.

SEGOVIA – Phil Gustafson No report

VALENCIA – Ida Ferree -- Lawngevity has greatly improved services. A permission form for 49 Destino Way to have siding applied was approved.

VILLA ALEGRE – Sandy Corzatt/Ray Drake -- Not present

There was a discussion and general agreement on the need to educate the association members as to what services, replacement, and repair we/they can expect. Mr. Zarpaylic suggested organizing able bodied, willing members to help with beautification projects.

NEW BUSINESS: Presented by committee chair…..

1. Need to make owners aware that our problems developed over a period of five years or more and cannot be resolved in a matter of months.

2. For all intents and purposes, our association is starting from scratch in the oversight of its responsibilities in just about every area over which it has supervision, with additional research needed geared toward updating and/or revising our governing documents, especially our Maintenance Contract. Think about it and let’s discuss it at our June meeting.

3. The board has suggested meeting with court reps and owners in an effort to explain the use of court funds and why so many of us are “broke”.

4. Mr. Zarpaylic mentioned the possibility of a Saturday volunteer owners’ effort to work towards remedying those things which can be handled by laymen. We apparently have limited funds, we have many needs, and we have few paid personnel.

5. Establish a fixed schedule for court reps to receive a record of monthly expenditures, in what ever form it’s available, for their respective courts so they can answer the questions posed to them by owners. This is serious and reaching critical mass in some courts. If additional office help is needed, we can supply volunteers.

6. This is the time for us as a committee to step up to the plate and lend our efforts to pulling us out of the hole we find ourselves in. We appear to have reached bottom, so let’s pull together to regain the trust of our owners and credibility of our association. We need volunteers who can and will work, will attend the meetings, keep records of pertinent events, and above all, work with our new general manager, the office personnel and the board. And that includes me, I might add.

A long discussion of how finances might be handled, led to the repeated request for more financial information from the office. Ms. Milford pledged that as long as the perception of association members is “all is well” by August 1, 2008, this committee will not pursue this issue further. Ms. Milford also pointed out that this committee needs to recruit homeowners who are willing to be active members of the association.

The lawn contractors for 2008 are:

Padro – Arista, Balboa, Lanza, Magellan

Lawngevity – Castellon, DeSoto, Guadalajara, Madrid, Valencia

H&S – Coronado, Cortez, Majorca #2 & #4

EXPECT A CHANGE – LaCoruna, Segovia, Villa Alegre

ADJOURNMENT – The meeting was adjourned by mutual consent.

Respectfully submitted

Ida Ferree, Recording Secretary

This committee will meet every 1^st Thursday at 10:30AM June through October and December.

The next Board of Directors’ Meeting – Friday, May 9, 2008, 10:30 AM

Working Board Meeting April 29, 2008

2008-04-29T22:26:00.001-05:00

HOT SPRINGS VILLAGE TOWN HOUSE ASSOCIATION

Working Board Meeting April 29, 2008

The 8:30 AM meeting of the HSVTHA Board of Directors was called to order by President Doug Butler, without a quorum present. In attendance were board members John Burnett, Lloyd Jordan, and Tim Young. Bob Baldwin and Henry Frank arrived near the end of the short meeting. General Manager Glenn Zarpaylic and several members of the association were also present.

Directors’ Reports: None

Committee Reports: The Standards, Control, and Capital Improvements Committee will meet at 10:30 AM on Thursday, May 1^st.

Office Manager’s Report: A new computer and printer have been purchased and installed at a cost of $1600.00. A copy of call requests and work orders was made available to all in attendance.

General Manager’s Report: A court walk through is planned in order to set priorities for improvements to infrastructure – safety, erosion, and drainage will be high on that list.

Past watering and weed control methods have proven unsatisfactory and a plan for improvement is underway.

The DeSoto Court pool is being evaluated.

A meeting with POA employee Mr. Noles is planned to address the paving of DeSoto and Madrid Courts.

A revision of the HSVTHA Handbook is in progress, addressing the responsibilities of all entities.

A resumption of stump grinding is on the “to do” list. Ida Ferree questioned the urgency.

An organization of the maintenance sheds is underway.

Old Business: The length of the contract for the Majorca #2 sprinkler system is under consideration.

The HSVTHA insurance company has denied a claim submitted by Chris Sutterfield at 10 Fresca Way.

New Business: It was decided that a $200.00 “tune-up” and two new tires for the general manager’s truck would suffice at this time. The suggestion made by Don Hill, that the association should give the truck to Loren Summers, for his “long years of service” was vetoed. The purchase of a small pick-up for a soon-to-be-hired assistant to the general manager is being considered. Glenn Zarpaylic, John Burnett, and Floyd Jordan will investigate the possibilities.

May 9^th Annual Meeting Agenda: Treasurer John Burnett will present a budget and the HSVTHA auditor will present a report. Board of Directors and HSVTHA committee reports will be followed by an audience “Q&A”.

Independent Audit: Don Hill’s request for an independent audit has been denied. A discussion of “tax audit vs independent audit” led Dale Milford to ask “Why are our courts broke when we are not able to identify any expenditures on improvements?” It was suggested that the board meet with court representatives and court members to explain the finances regarding capital improvements. Treasurer Burnett and President Butler agreed to pursue this plan. Ms. Milford’s request for copies of Daily Transaction Reports for court representatives was “set aside” as too time consuming for the office staff. This will be discussed at the Standards, Control, and Capital Improvements Committee meeting on Thursday, May 1^st.

Finance Committee: There is a need for volunteers to serve on this committee. All court representatives are encouraged to search their courts for members who are willing to serve on this vital committee.

Post-Adjournment: Jean Ford asked the board to devote some attention to the condition of the Vaqueria Lane. She also asked if Don Hill is still a member of the HSVTHA Board of Directors, and invited the members of the board to read a letter, from her lawyer that is in the possession of Ms. Thurman.

Standards, Control, and Capital Improvements Committee meeting – Thursday, May 1, 10:30 AM

HSVTHA Board of Directors meeting – Friday, May 9, !0:30 AM

Update - 2008 HSV Townhouse Association Committees:

2008-04-08T17:03:00.001-05:00

Sheet1

	A	C	D	E	F	G
1	2008 HSV Townhouse Association Committees:			*EFFECTIVE:*	*4/8/08*
2	ARC Committee
3		Name	Phone	E-Mail Address	Court
4		Don Billings	915-0965 / 940-393-8868	donandjoan@suddenlink.net	Castellon
5		Ernest Buck	915-0913	buckhsv@sbcglobal.net	Arista
6		William "Bill" Turner	922-0591	vraab-a@sbcglobal.net	Majorca "2"
7
8		* Liason -
9	Finance Committee
10		Name	Phone	E-Mail Address	Court
11		Jim Geddes	915-9989	jimgeddes@sbcglobal.net	Lanza
12
13
14
15		* Liason - CW Miller	922-0230	step_ahead@suddenlink.net
16	Nominating & Elections Committee
17		Name	Phone	E-Mail Address	Court
18
19		Marilyn Foreman	922-1877	carlonthelake1@suddenlink.net	Coronado
20		Ruth Lauther	922-3268	ruthll@suddenlink.net	Magellan
21		Sheila Hill	226-5019 / 984-1017	sheilahill@suddenlink.net	Desoto,Madrid, Valencia
22
23		* Liason -
24	Standards & Controls Committee
25		Name	Phone	E-Mail Address	Court	Board Liason
26		Bill & Marilyn Whitman	915-8182	bmw6@suddenlink.net	Arista	Burnett
27		*Not Represented*			Balboa Cove	Baldwin
28		Gert Burgess	922-1233		Castellon	Butler
29		Bobbie Sue Wilson	922-3357		Coronado	F.Jordan
30		Sandy Murphy	915-9322	sandy36@ipa.net	Coronado	F.Jordan
31		Troy Braswell	922-5676	pop@braswell.cc	Cortez	Miller
32		Sheila Hill	226-5019 / 984-1017	sheilahill@suddenlink.net	Desoto	Hill
33		Dale Milford	922-5223	bobbedale@suddenlink.net	Guadalajara	Butler
34		Dorothy Coston Ashley	915-9285	dot507@sbcglobal.net	La Coruna	Miller
35		Tomas Rowe	915-9365		La Coruna	Miller
36		Jim Geddes	915-9989	jimgeddes@sbcglobal.net	Lanza	Baldwin
37		Betty & Robert Delong	915-9765	betty.delong@century21.com	Madrid	Young
38		Bill Freeman	922-4915	bmfreeman32@yahoo.com	Madrid	Young
39		Majorie Easley	922-5786	easleymarg@suddenlink.net	Madrid	Young
40		Ruth Lauther	922-3268	ruthll@suddenlink.net	Magellan	Baldwin
41		Don Mungle	922-3819	donlin36@suddenlink.net	Majorca #2	R. Jordan
42		William "Bill" Turner	922-0591	vraab-1@sbcglobal.net	Majorca #2	R. Jordan
43		Steve Poulton	501-225-2173	poulton.steve@gmail.com	Majorca #4	R. Jordan
44		Phillip Gustafson	915-9673	minmagic1@hotmail.com	Segovia	Frank
45		Ida Ferree	922-3010	imferree@suddenlink.net	Valencia	Hill
46		Ray Drake	922-4947		Villa Alegre	Frank
47		Sandy Corzatt	915-9351	ttazroc@webtv.net	Villa Alegre	Frank
48		* Liason - John Burnett	915-9946	liz2john666@att.net
49		* Liason - Don Hill	922-5660	hsvtax@aol.com
50	Board of Directors
51		Name	Phone	E-Mail Address	Court	Term
52		C.W. Miller	922-0230 / 815-4282	step_ahead@suddenlink.net	La Coruna	1/1/06 - 12/31/08
53		Tim Young	915-9263	tobahsv@suddenlink.net	Cortez	1/1/06 - 12/31/08
54		Douglas Butler - President	915-8969 / 231-8247	doug829@swbell.net	Castellon	1/1/08 - 12/31/10
55		Floyd Jordan	922-4311	fjjordan@gmail.com	Coronado	1/1/07 - 12/31/09
56		Henry Frank	922-0337	hlfrank@sbcglobal.net	Villa Algera	1/1/08 - 12/31/10
57		Donald Hill	922-5660	hsvtax@aol.com	Desoto	1/1/07 - 12/31/09
58		John Burnett - Treasurer	915-9946	liz2john666@att.net	Arista	1/1/07 - 12/31/09
59		Robert Baldwin - Secretary	915-8852	7445bob@sbcglobal.net	Magellan	1/1/06 - 12/31/08
60		Robert Jordan - Vice President	915-8231	robertdjordan@suddenlink.net	Majorca "2"	1/1/08 - 12/31/10
61
62		Glenn Zarpaylic	Barbara Thurman	HSVTHA Office
63		538-3258 Home Phone	915-9597 Home Phone	Phone: 922-1375
64		922-7132 Cell Phone	501-282-6918 Cell Phone	Fax: 915-9347
65				hsv.tha@sbcglobal.net